This role is funded by the National Lottery Heritage Fund Project.
About the role
We are seeking a skilled and experienced Stock / Inventory Management Operative proficient in Sage software and knowledgeable in the purchase order process. The successful candidate will play a vital role in ensuring the efficient handling, storage, and tracking of inventory, while effectively managing purchase orders to maintain seamless stock, storage operations.
This role is funded by the National Lottery Heritage Fund Project.
Stock Operations:
- Receive, inspect, and record incoming goods accurately in compliance with standard operating procedures.
- Allocate stock to the appropriate business cost centres, ensuring precise stock movement entries in the Sage system.
- Maintain accurate stock levels and conduct regular inventory checks (cycle counts).
- Ensure goods are stored safely and efficiently to optimise storage space.
- Operate stock room equipment such as pallet trucks, and scanners safely.
Sage System Management:
- Accurately input stock and purchase order data into Sage system.
- Monitor and update inventory records, ensuring accuracy in Sage.
- Generate Sage reports for stock levels, discrepancies, and purchase orders.
Purchase Order Management:
- Track purchase orders from initiation to delivery.
- Communicate with suppliers to confirm order details, delivery schedules, and resolve discrepancies.
- Ensure timely receipt of ordered goods and escalate delays or issues as required.
- Coordinate with internal teams to ensure smooth workflows and stock availability.
Finance Assistant Duties:
- Recording purchase invoices accurately on our finance system, ensuring authorisation processes have been followed
- Undertake online ordering for the organisation, ensuring authorisation processes have been followed
- Undertaking additional finance roles as required
- Working collaboratively with the wider Wentworth Woodhouse Preservation Trust team to provide relevant and timely financial information.
General Duties:
- Maintain clean and organised storage environments.
- Comply with health and safety regulations to minimise risks.
- Support continuous improvement initiatives to enhance operational efficiency.
About you
- Good ability to work methodically with care and attention
- Proven experience in a stock coordination role.
- Proficiency in using Sage software for inventory and purchase order management.
- Strong understanding of the purchase order process, including tracking and reconciliation.
- Attention to detail with excellent organisational skills.
- Good communication skills for liaising with suppliers and internal teams.
- Ability to work independently and as part of a team in a sometimes complex and challenging environment.
- Familiarity with other ERP systems or warehouse management software.
- Experience in a similar role.
- Problem-solving skills and a proactive attitude.
Job Types: Full-time, Permanent
Pay: £12.71 per hour
Work Location: In person
