Job Purpose
· Assist the Procurement team in delivering an excellent, proactive, comprehensive, and compliant procurement service to employees across the organization.
· Support the team in providing advice, guidance, and best practice procurement strategies, including identifying, assessing, and managing potential risks.
· Help ensure compliance with the Procurement Strategy, Policy, and Procedures, as well as UK Procurement Regulations and other legal requirements.
· Contribute to achieving cost savings and quality/service improvements through effective tendering and procurement activities.
· Assist in monitoring and managing contracts for works, goods, and services, and support the integration of social value benefits into the Environmental Social Governance Reporting Framework.
· Learn and implement best procurement practices and help disseminate these practices within the organization.
· Help manage key procurement information, including the Contract Register, Sourcing Plan, and Benefits Register & Spend Analysis.
· Assist in delivering effective procurement communications and training to colleagues, customers, suppliers, and other stakeholders.
Responsibilities
Procurement
· Support implementation of the Procurement Strategy, Policy, and detailed Procurement Procedures, which ensure that we attains value for money, complies with internal and external regulations and delivers Social Value to the communities in which it operates.
· Assist the procurement team in leading and managing procurement projects to deliver works, goods, and services, which meet or exceed customer requirements.
· Support in leading and managing the delivery of a social value framework ensuring supplier commitments are identified and monitored during the procurement process and contribute to Citizen’s Environmental Social Governance Reporting Framework.
· Assist in the Development of Excel workbooks and databases to collate, manipulate and analyse spend data and information from the business to produce management information to assist procurement stakeholders and the Procurement team to make business decisions and inform the business.
Financial Controls and Benefits
· Learn how to provide Value for Money (VfM) advice and record financial, added value, and social value benefits.
· Assist in the new supplier setup and due diligence processes.
· Help prepare reports, performance updates, and analysis for the organization’s Directorates and Senior Leadership Team.
Compliance
· Support and assist in conducting and managing the procurement process from end to end, ensuring value for money, regulatory compliance and that commercial and contractual risks are observed and managed.
· Support in ensuring procurement exercises are conducted in a robust and auditable manner, providing clear objectives, selection and award criteria, project timelines and award decisions.
· Develop procurement documents in conjunction with internal stakeholders and customers, and legal advisors and consultants when required.
· Collate, update, and circulate information required to ensure compliance with Financial Regulations, Regulator of Social Housing and UK procurement regulations.
· Assist in undertaking quarterly audits of procurement projects to identify any inconsistencies in the application of the procurement procedures.
Communication
· Support the effective communication of the Procurement Strategy, Policy, Procedures, Systems and activity to customers, partners, internal stakeholders, and the sector to deliver maximum benefits and ensure a positive perception of Procurement.
· Engage and develop effective relationships with key internal and external stakeholders and lead on the procurement of key high value and/ or strategic works, goods, and services.
· To engage with procurement stakeholders at all levels across Citizen to gather requirements and support in consulting re. procurement arrangements to ensure buy in and support.
· Engage and develop effective relationships with key internal and external stakeholders
· To ensure that all relevant areas of the business are regularly updated with information regarding procurement procedures, contracts and agreements including the production of regular communications for publication.
· Support diverse external organisations with the procurement process to ensure the accessibility of procurement opportunities.
· Ensure that customers’ views are sought to inform the specification of good and services that will be delivered to customers’ homes and communities.
Any Other Duties:
· To undertake all work in line with Citizen’s Vision and Values.
· Any other duties appropriate to this post, as necessary, or as requested by the Head of Procurement.
To fulfil the requirements of this role you will have experience, skills, and knowledge in the following areas:
· Strong communication skills
· Aspiration for a career in procurement
· Aspirations to develop knowledge on Social Housing
· Passion to provide outstanding customer experience’s
· Highly self-motivated, acts with integrity and shows drive and enthusiasm.
· Demonstrates understanding of a commitment to principles of equality and diversity.
· Ability to work outside of normal office hours on occasions.
· Mobility for travel to Citizen’s offices
· The post requires a basic DBS Check.
It would also be great if you have the following:
· Strong GCSE’s in English and Maths
· Some business-related studies.
Our Values – It is important that you live our values.
· BRAVE Willing to take on the tough stuff, to challenge yourself and not give up.
· AMBITIOUS Able to find solutions, not afraid to try things out and willing to keep learning and improving.
· HONEST Willing to take responsibility, to be realistic and to do what you say you will do.
· CITIZEN Committed to our people and places; you believe everyone has something to give and encourage everyone to be the best they can be.
Pay: £15,392.00-£24,454.04 per year
Work Location: In person
