The post holder will play a pivotal role in supporting a major project within one of the divisions, specifically focusing on providing comprehensive administrative and project support of TUPE (Transfer of Undertakings [Protection of Employment]) processes. This will include supporting all administrative aspects of TUPE activity, including consultation arrangements, documentation management, workforce data tracking, meeting coordination, reporting and stakeholder communication.
The post holder will work closely with People colleagues, managers, trade unions and operational teams to ensure TUPE processes are delivered efficiently, accurately and in accordance with employment legislation and Trust policies.
The post holder will play a key role in maintaining accurate records, supporting governance processes and ensuring employees receive timely and professional communication throughout organisational change processes.
Although hybrid working, the role will require on-site working when the service requires. There will be an expectation to be on site, may require travel to other sites and there will be an element of remote working.
Administration & Coordination
- Provide day-to-day admin support for TUPE and workforce change.
- Maintain trackers, logs, databases, and project documentation.
- Coordinate meetings, including agendas, papers, and minutes.
- Support employee communications and consultation materials.
- Ensure records and documentation are accurate, secure, and GDPR compliant.
- Collate and validate workforce data for due diligence.
- Monitor timelines and escalate risks or delays.
Project Support
- Support TUPE Lead with planning and implementation.
- Coordinate meetings with stakeholders (HR, payroll, recruitment, divisions).
- Assist with reports, presentations, and briefings.
- Track milestones and delivery against plans.
Workforce Information & Reporting
- Produce and maintain reports, spreadsheets, and data summaries.
- Support audits and information gathering.
- Ensure accurate TUPE-related record keeping.
General
- Attend meetings and support TUPE Lead as required.
Skills Required
- Ability to analyse complex HR situations and recommend actions.
- Strong planning, organisational, and project skills.
- Excellent communication, presentation, negotiation, and influencing skills.
- Ability to engage, support, and motivate staff.
- Competent IT and keyboard skills.
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered
Please see below link for the DSFS website.
DSFS - Derbyshire Support & Facilities Services Limited | DSFS
When applying for roles please complete all sections of the application form.
Please see the Job description and Person Specification in the attachments. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that are required.
