We are looking to appoint a project support officer for a one-year fixed term or secondment to help us cover maternity leave in the Pharmacy, Optometry and Dentistry (POD) Commissioning and Contracting Team.
This is an exciting opportunity to support a newly formed team that commissions and manages pharmacy, optometry and dentistry services across Kent and Medway.
The postholder will provide administrative, coordination and project support across a wide range of commissioning and contracting activities, helping to ensure efficient day-to- day operations and effective support for providers, colleagues and stakeholders.
The role offers the opportunity to work closely with the project and commissioning team, supporting contract management, meeting administration, assurance processes, financial monitoring and project delivery. It is a great opportunity to get experience in a new area.
Provide administrative and coordination support to the POD commissioning and contracting function
Manage the POD contracting inbox, ensuring queries are responded to promptly or escalated appropriately
Organise meetings, prepare agendas and papers, and produce accurate minutes and action logs
Maintain contract records, documentation, databases and filing systems to ensure information remains accurate and up to date
Support contract management and assurance activities by collating information, maintaining trackers and following up actions
Assist with budget monitoring and financial administration, including maintaining spreadsheets and records
Support project delivery by maintaining workplans, logs and reporting information.
Liaise professionally with contractors, providers, colleagues and stakeholders across the NHS
Produce routine reports, summaries and correspondence to support commissioning activities
Work flexibly across the wider POD team to support shared priorities and ensure effective operational delivery.
Please note, this vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.
We are committed to a culture that supports all staff at NHS Kent and Medway to be the best version of themselves.
Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial and strategic professionals work together to make informed commissioning decisions. That’s why our workforce works a minimum of two days-a-week on-site, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them.
We believe regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership and the integration of colleagues into our organisation. We also know that culture is built through shared experiences and day-to-day interactions.
We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us.
We work with staff to agree objectives through regular supervision, annual appraisal and access to training opportunities.
We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age or sexual orientation.
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
If you need an application form in an alternative format please let our recruitment team know so they can help you with this.
All information you supply on your application should, to the best of your knowledge, be true and accurate.
