Why Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other health care provider according to U.S. News & World Report. As we prioritize patient needs, we remain equally dedicated to our employees. With advancement opportunities for a fulfilling career at Mayo Clinic, you'll thrive in a supportive environment that fosters innovation and champions belonging while providing essential resources for your success.
Responsibilities
Mayo Clinic Healthcare in London has an immediate opening for a bank Medical Secretary. Remote working may be available once training is completed. This position is a critical member of our healthcare team, ensuring the continued provision of high-quality secretarial and administrative support within a complex, multispecialty medical facility. This role involves managing patient appointments, liaising with patients, hospital staff, and other service users, as well as providing comprehensive secretarial support to designated healthcare professionals. You will be required to maintain confidentiality while managing sensitive information and deliver exceptional service through various communication channels.
Key Responsibilities
Secretarial Support:
Provide full secretarial support to a variety of practices as requested by the Practice Manager, including letter production, reports, and other clinical documentation while maintaining strict confidentiality
Manage correspondence and telephone contacts professionally and efficiently, ensuring prompt and accurate responses
Appointment Management:
Independently create and schedule appointments within the electronic medical record system, ensuring accuracy and thoroughness
Receive new patient referrals and arrange relevant appointments in a timely manner, coordinating with various departments as necessary
Advise patients regarding co-payments, referral authorisations, and/or pre-service deposits to ensure funding is in place for visits or procedures
Patient Coordination:
Register new patients and update existing patient records, maintaining accuracy and attention to detail
Facilitate patient visits by responding to patient needs and coordinating care internally and externally
Arrange investigations and obtain test results using Mayo data systems, escalating abnormal or urgent results to consultants promptly
Interdepartmental and External Liaison:
Interact professionally with healthcare professionals, referring providers, allied health staff and patients, ensuring dignity and respect in all interactions
Maintain effective working relationships with personnel within and outside Mayo Clinic, including external service users, volunteers, and visitors
Documentation and Record Management:
Coordinate outside medical records, imaging, lab results, etc., ensuring all necessary information is available to providers
Maintain and file accurate patient records, preparing relevant clinic notes prior to outpatient clinics
Ensure follow-up documentation, such as progress notes, is sent to referring agencies or individuals in a timely manner
Policy Compliance and System Navigation:
Interpret and apply Mayo policies regarding scheduling criteria and medical need appropriately
Navigate multiple systems simultaneously to service inquiries and manage scheduling workflows efficiently
Qualifications
Minimum Education and/or Experience Required:
General Certificate of Secondary Education (GCSE’s)
Previous medical secretarial experience (at least 3 years preferably in the private sector)
Additional Experience and/or Qualifications:
Completion of a Medical Terminology course is preferred
Qualified candidates must be customer-focused, service-oriented, and possess strong verbal and written communication skills
Ability to troubleshoot, problem-solve, and balance conflicting demands independently
Demonstrated ability to work effectively in a fast-paced team environment, managing difficult and emotional situations with calmness and empathy
Strong attention to detail, accurate typing, and letter proofreading skills
Proficiency in systems such as Word, Outlook, CRM
Basic understanding of insurance terminology
Experience working in a variety of specialties
Must be fluent in English and have the right to work in the United Kingdom
Exemption Status
Nonexempt
Compensation Detail
Education, experience and tenure may be considered along with internal equity when job offers are extended.
Benefits Eligible
No
Schedule
Part Time
Hours/Pay Period
As needed
Schedule Details
Hours of work may be between 8am to 9pm.
Weekend Schedule
An occasional Saturday may be required.
International Assignment
Yes
Site Description
Our commitment to improving lives and advancing medicine knows no borders. Mayo Clinic International focuses on expanding our global reach by building strong connections with collaborators, clients, communities, and patients worldwide. By aligning our international efforts within strategic areas, Mayo Clinic is positioned to Cure, Connect, and Transform healthcare on a global scale. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.
Equal Opportunity
It is the policy of Mayo Clinic not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.
Melissa Benning
