Receptionist & Personal Assistant to the Heads of Service
Location: 140 Woking Close, London SW15 5LD
Salary: £27,323 – £29,269 per annum (Scale O1–O3)
Hours: 35 hours per week, Monday to Friday, 9:00am – 4:20pm (20-minute lunch break)
Contract: Full-time, Permanent
About BeyondAutism
BeyondAutism is a leading UK charity dedicated to empowering autistic children and young adults through specialist education, training and support services. Our vision is a world where every autistic learner belongs, succeeds and shapes their own future.
Our Post-19 provision supports young autistic adults to develop the skills, confidence and independence they need for adulthood. We are looking for a proactive and highly organised Receptionist & Personal Assistant to become a key member of our team.
The Role
This is an exciting opportunity for an experienced administrator who enjoys working in a fast-paced environment and making a real difference.
As the Receptionist & Personal Assistant to our Heads of Service, you will be the first point of contact for visitors, parents, professionals and staff while providing high-quality administrative and organisational support to the Senior Leadership Team. No two days are the same, and you'll play a vital role in ensuring the smooth day-to-day running of our Post-19 service.
Key Responsibilities
- Act as the first point of contact for visitors, parents, local authorities and external professionals.
- Manage busy diaries, meetings and appointments for the Heads of Service.
- Organise meetings, prepare agendas, take minutes and follow up on actions.
- Draft correspondence, reports and other documentation.
- Manage incoming emails, telephone calls and post.
- Support recruitment administration, including interview coordination and candidate communication.
- Assist with organising annual reviews, events, parent meetings and service activities.
- Maintain accurate filing systems and confidential records.
- Process purchase orders and monitor expenditure using Xero.
- Coordinate the service calendar and support with travel arrangements.
- Provide reception cover, welcoming visitors and responding to enquiries professionally.
- Work closely with teaching staff and the wider leadership team to support the effective running of the service.
About You
We're looking for someone who is:
- Highly organised with excellent attention to detail.
- An experienced administrator or personal assistant.
- Confident managing multiple priorities and working independently.
- An excellent communicator with strong interpersonal skills.
- Professional, approachable and able to maintain confidentiality.
- Proficient in Microsoft Office applications.
- Comfortable working with senior leaders and external stakeholders.
- Able to remain calm and organised in a busy environment.
Experience within education, healthcare, charity or SEND settings would be an advantage but is not essential.
What We Offer
- Competitive pension scheme
- Season Ticket Loan
- Cycle to Work Scheme
- Ongoing training and professional development
- First Aid, Mental Health First Aid and Fire Warden training
- A supportive and collaborative working environment
- The opportunity to make a genuine difference to the lives of autistic young adults
Safeguarding
BeyondAutism is committed to safeguarding and promoting the welfare of children and young adults. All successful applicants will be required to complete an enhanced DBS check.
Equality, Diversity & Inclusion
BeyondAutism is proud to be an equal opportunities employer. We welcome applications from people of all backgrounds and are committed to creating an inclusive workplace where everyone can thrive.
Apply Now
If you're an organised, proactive and personable administrator looking for a rewarding role where your work will have a real impact, we'd love to hear from you.
Please submit your CV and a covering letter outlining your suitability for the position.
Pay: £27,323.00-£29,269.00 per year
Work Location: In person
