HR and Office Administrator
Would you like to be part of our team, working with our charity to prevent domestic abuse in all its forms and to support and empower those affected by it?
At Safe in Sussex, we provide a range of practical and confidential help and support services for residents in West Sussex, including refuge accommodation for women and their children, recovery support groups, 1 to 1 guidance and advocacy, and training and support for professionals.
As HR and Office Administrator your job will be to provide administrative support as directed across a range of areas, in particular HR, to assist with the smooth running of the charity, and support of our service delivery. You will also provide direct support to the CEO with preparation of reports and HR data.
Location: Head Office in Ferring (with some travel across West Sussex required at times)
Hours: 20 hours per week over 4 days (Monday to Friday with specific hours to be agreed).
Salary: £14,560 per annum (£26,936 FTE)
Benefits: 5 working weeks holiday plus bank holidays (pro rata)
Auto-enrolment into the NEST pension scheme after 3 months’ service
Enhanced sickness pay after probationary period (6 months)
Personal and professional development opportunities
Employee Assistance Programme (24 hour access to wellbeing, legal and family support)
Your role will be busy, interesting and varied, but key responsibilities will include:
- Assisting with recruitment campaigns
- Completing pre-employment checks for new starters (DBS and referencing)
- Preparing all documentation relating to employment T&Cs, including initial contracts and subsequent changes
- Maintaining employee records on the organisation’s HR software ‘Breathe’
- Overseeing the quarterly Performance and Development Review process, preparing and issuing forms, recording outcomes, and providing summary data to the CEO
- Preparing draft revisions to the Employee Handbook relating to changes in policies, procedures, and legislation
- Managing ad hoc emails, phone enquiries, archiving and SharePoint admin
- Overseeing Subject to Access requests
- Maintaining written policies and procedures for review by Senior Managers/Trustees to ensure ongoing compliance and relevance
- Supporting the CEO with preparation of various reports.
This job could be right for you if you have:
- at least 2 years’ experience in an administrative role
- at least 1 year's experience working within HR
- strong organisation skills, including time management
- excellent written and verbal communication skills
- an eye for detail and experience with accurate record keeping
- a high level of computer literacy across multiple software applications
Above all else, we would like to hear from you if you are looking for a busy, varied role that allows you to utilise your skill set and become an integral part of the Head Office team, supporting all our staff to optimise service delivery.
To Apply
Please email your CV to [email protected] along with a covering supporting statement which gives examples of how your skills and experience are relevant to this role. This could draw from current or past employment, voluntary or community work, leisure activities or home based experience, or your training and education history. Unfortunately, we will be unable to process applications that do not include a separate supporting statement.
The closing date is 4th June 2026, but we may bring this forward if we receive a high number of quality applications before this date. Interviews will be held as close to this date as possible.
Thank you for taking an interest in Safe in Sussex, and we look forward to receiving your application.
As part of our commitment to equality, diversity and inclusion, we actively encourage applicants from Black, Asian and Ethnic Minority backgrounds.
For the purposes of the Data Protection Act 1998, information provided as part of your application may be stored for reference purposes by Safe in Sussex for up to 36 months after the recruitment process has been completed. If you are appointed, such information and any supplementary papers you provide will form a part of your personnel records during your employment with Safe in Sussex and will be archived for 7 years after the end of your employment.
Worthing Women's Aid t/a Safe in Sussex is a registered charity, number 1098726.
Job Type: Part-time
Pay: £14.00 per hour
Benefits:
- Additional leave
- Bereavement leave
- Casual dress
- Company pension
- Health & wellbeing programme
- Sick pay
Work Location: In person
