The PAS Submission Administrator plays a vital role within our Retrofit Compliance team by preparing, checking and submitting complete PAS handover packs for every installation.
You will be responsible for collating documentation from multiple departments, ensuring all paperwork is accurate, consistent and complete before submission. You will also manage customer guarantees and ensure all required documentation is issued correctly as part of the project close-out process.
This role requires exceptional attention to detail, strong organisational skills and the confidence to identify and resolve inconsistencies before documentation is submitted.
Key Responsibilities
- Prepare complete PAS handover packs for completed retrofit installations.
- Compile and organise all required compliance documentation.
- Complete and issue customer guarantees and warranty documentation.
- Ensure all paperwork complies with PAS 2030/2035 requirements and client specifications.
- Check documentation for accuracy, completeness and consistency across all project records.
- Verify that installation evidence, certificates and supporting documents align correctly.
- Liaise with Surveyors, Retrofit Coordinators, Project Managers, Installers and Administrators to obtain missing information.
- Identify discrepancies and work proactively with operational teams to resolve them before submission.
- Maintain accurate electronic project records and document control.
- Ensure submissions are completed within required client and funding timescales.
- Support internal and external compliance audits.
- Assist with continuous improvement of documentation processes and compliance procedures.
- Maintain confidentiality and comply with GDPR requirements.
Essential Skills & Experience
- Excellent attention to detail.
- Strong organisational and administrative skills.
- Ability to manage multiple projects simultaneously.
- Excellent written and verbal communication skills.
- Competent using Microsoft Office, particularly Excel, Outlook and Teams.
- Comfortable working with digital document management systems.
- Ability to work independently while managing competing deadlines.
- Strong problem-solving skills and a proactive approach.
Desirable Experience
Experience within one or more of the following would be highly beneficial:
- PAS 2030/2035 compliance
- Warm Homes Programme
- ECO4
- Social Housing Decarbonisation Fund (SHDF)
- TrustMark lodgements
- MCS documentation
- Retrofit industry administration
- Renewable energy or construction administration
- Working within ISO quality management systems
Personal Attributes
We are looking for someone who is:
- Highly organised
- Methodical and process driven
- Exceptionally accurate
- Reliable and dependable
- Able to work under pressure while maintaining quality
- A team player with a positive attitude
- Committed to delivering excellent customer and client outcomes
- Passionate about maintaining the highest compliance standards
Pay: From £25,420.00 per year
Benefits:
Work Location: In person
