ABOUT VIVIENNE WESTWOOD
Vivienne Westwood is one of the most iconic British fashion brands, renowned for its heritage, innovative design, and commitment to culture and activism. We care deeply about our people and the environment, and our core values — Gaia, Quality not Quantity, Activism, Culture & Heritage — guide us daily. If you share our passion for creativity, sustainability, and innovation, we’d love to hear from you.
ABOUT THE ROLE
We are excited to offer an opportunity for a Reception Admin Coordinator role to join our Office Management team on a full-time basis for 12 months. This role will be based in our Battersea office.
KEY RESPONSIBILITIES
Reception Duties -
Welcoming and Assisting Clients: Serving as the first point of contact by professionally greeting and assisting clients, visitors, and stakeholders, ensuring a warm and positive first impression of the company.
Meeting Coordination: Schedule and manage meetings, including room bookings, calendar invites, and logistics.
Courier and Transport Arrangements: Organising couriers, taxis, and other transport services in line with company procedures, ensuring timely and cost-effective solutions.
Procurement and Supplies: Processing orders for office supplies, refreshments, and other essentials, ensuring stock levels are maintained and supplier relationships are managed effectively.
External Visitor Liaison: Acting as the primary contact for external service providers such as contractors, maintenance personnel, and building management, ensuring compliance with site protocols.
Health & Safety Compliance: Supporting the completion of health and safety checks, visitor sign-in records, fire drill coordination, and first aid supply monitoring
Ad Hoc Administrative Support: Assisting with a variety of administrative tasks and special projects as required
Admin Coordinator -
Travel & Logistics Support - Assist the Office Manager in organising business travel for employees and guests, including flights, transfers, and hotel bookings. Embed sustainability considerations into all travel arrangements.
General Administrative Support - Provide ad hoc support to management and the Office Manager as required, contributing to the smooth running of office operations and business activities.
Any other ad hoc tasks required.
(Please note this is not an exhaustive list of duties and you may be required to perform additional duties to fulfil the requirements of the role)
PROFILE & KEY SKILLS
2 + years’ experience in a similar role
Excellent communication and stakeholder management
Strong organisational and time management abilities
High attention to detail and accuracy
Proactive problem-solving and initiative
Proficiency in Microsoft Office and expense/travel systems
Ability to work collaboratively across teams
BENEFITS
Staff discounts
Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.)
Perkbox Discounts and Wellness Hub
Cycle to work scheme
Generous annual leave allowance
Pension Scheme
Training and hands-on experience
Opportunities to build new skills and gain valuable industry knowledge
Applications are reviewed on an ongoing basis, so we recommend applying early to avoid missing out.
Vivienne Westwood is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local government laws. For our privacy statement please visit this link
