Overview
We are seeking a highly organised and proactive Office Administrator specialising in construction to join our team. This role is vital in ensuring the smooth operation of our office functions, supporting project management, and maintaining effective communication across departments. The ideal candidate will possess strong administrative skills, experience with construction-related processes, and excellent interpersonal abilities to foster a professional and efficient work environment.
Responsibilities
- Manage daily office operations, including scheduling appointments and coordinating meetings.
- Oversee administrative tasks such as filing, data entry, and document management using programmes like Xero.
- Assist with human resources duties including onboarding new staff, maintaining personnel records, and supporting employee relations.
- Supervise team members to ensure workflow efficiency and adherence to company policies.
- Handle client and supplier correspondence via phone, email, and in person with professional communication skills and proper phone etiquette.
- Support project documentation, procurement processes, and invoicing activities related to construction projects.
- Maintain organised records of project files, contracts, and financial documents ensuring easy retrieval and compliance with company standards.
- Liaise with contractors, suppliers, and clients to facilitate smooth project execution and resolve administrative issues promptly.
Experience
- Proven experience in office administration within the construction industry or a related field.
- Demonstrable proficiency with Xero for financial management and invoicing.
- Previous supervisory or team management experience is highly desirable.
- Strong clerical background with excellent organisational skills and attention to detail.
- Experience in human resources functions such as recruitment, onboarding, and employee record management.
- Effective communication skills both written and verbal to liaise confidently with internal teams and external stakeholders.
- Familiarity with office software including Microsoft Office Suite (Word, Excel, Outlook). This position offers an engaging environment where organisational excellence and proactive support are valued highly. The successful candidate will play a key role in supporting our construction projects through efficient administration and team coordination.
Pay: £12.71-£15.00 per hour
Benefits:
- Company pension
- Employee discount
Work Location: In person
