Senior Project Coordinator Job Specification
Welcome to Fables and Fire
In a noisy world we create succinct stories and mind blowing experiences that engage
audiences and deliver impact.
At Fables and Fire, we don’t just manage events; we spark imagination and craft
unforgettable brand stories. We pride ourselves on being a dynamic, collaborative, and
creative agency where every team member has a voice. We believe our people are our
greatest spark. When you join us, you aren’t just taking a job—you’re stepping onto a clear
pathway for growth with the freedom to push creative boundaries. If you’re ready to ignite
your career in a supportive, fast-paced environment, this is the spark for you.
Role Overview
As a Senior Project Coordinator, you are responsible for supporting and leading elements of
the wider Project team with the end-to-end execution of brand experiences across the Fables and Fire service offering. You will act as a driving force in keeping projects on track,
supporting senior team members, and ensuring exceptional delivery.
Contract: Full time
Location: Remote with 1 day in the Liverpool office every Thursday.
Main Responsibilities
● Project Delivery: Support and drive the end-to-end delivery of projects across a range
of brand experience channels including live, virtual, and digital, using agency best
practices.
● Meeting Coordination: Lead the planning and coordination of internal and external
meetings, including project status updates, client meetings, and internal/external
post-event evaluation debriefs.
● Documentation & Admin: Support the wider production team by managing all aspects
of project documentation, including taking notes for and maintaining contact reports,
managing supplier booking forms, and owning the master project status document.
● Information Security: Ensure all project documentation, data, and contractual
information is meticulously maintained in line with company information security
requirements.
● Supplier Management: Support the selection, negotiation, and appointment of
third-party suppliers, demonstrating a solid understanding of the Fables and Fire and
wider industry supplier network.
● Venue Sourcing: Maintain an active, up-to-date knowledge of suitable venues,
ensuring comprehensive information is gathered and analyzed for client briefs.
● Pitch Support: Support the Project and Client Services teams in live pitches and
external meetings, showing the confidence to undertake a key presentation or
organisational role.
● Quality Control: Take responsibility for proofreading documents, ensuring flawless
spelling, grammar, and formatting before client submission.
● Industry & Client Awareness: Maintain an active commercial awareness of current
clients, their sectors, and competitor landscapes.
● Client Relations: Supporting the team to maintain positive, trusted working
relationships with clients, upholding swift response times and demonstrating a
solution-driven approach to challenges.
● Team Collaboration: Consistently demonstrate a positive, approachable, and
leadership-focused attitude toward other team members.
● Systems & Processes: Demonstrate a solid understanding, adherence to, and
championship of Fables and Fire processes, procedures, and internal management
systems.
Skills
Technical
● Strong spelling, and grammar skills.
● Strong numeracy and budget-tracking assistance skills.
● Exceptional time management and the proven ability to work to tight deadlines.
● Ability to thrive and adapt in a fast-paced agency environment.
● Ability to write clear, concise briefing documents for internal departments and
third-party suppliers.
● Active awareness of current and emerging industry trends.
Interpersonal
● Natural problem solver with a solution-focused mindset.
● Ability to work collaboratively with internal departments and external suppliers.
● Excellent written and verbal communicator.
● Ability to clearly articulate ideas and creative solutions.
● Ability to remain calm and work well under pressure.
● Confident, dependable, and a proactive team player.
● Active listener with an adaptable and considerate approach to teamwork.
Experience & Requirements
Essential
● A minimum of 1 year of experience working within an agency environment
(experiential, live events, creative, or communications).
● Valid driving licence
Desirable
● Experience of working in an agency environment offering strategy, creative, comms,
content, and engagement services.
● Experience delivering projects in both B2B and B2C landscapes.
● Experience working across any of our key industry sectors (e.g., Tech, Automotive,
Finance & Professional Services, Retail, FMCG).
Pay: £30,000.00-£32,500.00 per year
Benefits:
- Company pension
- Private medical insurance
- Unlimited paid holidays
Work Location: Hybrid remote in Liverpool
