Purchasing Administrator
The role of Purchasing Administrator:
- Create, process, and manage purchase orders for HVAC equipment, parts, tools, and supplies
- Monitor inventory levels and assist with replenishment planning
- Maintain accurate supplier pricing, lead times, and product records within ERP systems
- Communicate with vendors regarding order confirmations, delivery schedules, shortages, and backorders
- Track shipments and resolve discrepancies related to orders, invoices, or deliveries
- Coordinate with warehouse, sales, and operations teams to ensure product availability
- Assist with forecasting and purchasing reports
- Ensure purchasing activities comply with company policies and budget guidelines
- Maintain organised purchasing documentation and audit trails
- Identify opportunities for cost savings and process improvements
The ideal Purchasing Administrator:
- Previous experience in purchasing, procurement, inventory control, or supply chain administration
- Experience in wholesale distribution, HVAC, construction supply, plumbing, or industrial products preferred
- Strong understanding of purchasing processes and inventory management
- Proficiency with ERP systems and Microsoft/Google systems
- Excellent organisational and multitasking abilities
- Strong communication and negotiation skills
- High level of accuracy and attention to detail
- Experience working with HVAC products or technical wholesale distribution (preferred but not essential)
- Knowledge of supplier lead times, seasonal demand planning, and stock control (preferred but not essential)
The role sits within an HVAC Wholesale / B2B Distribution environment, supporting procurement and inventory functions.
