Job Title: Events Executive (Corporate Events Agency) Reporting to: Senior Account Manager
Company: Commsworks Ltd T/A Parallel Blue Global Job Code EVENTC36
Location: Stroud, Gloucestershire
Travel requirements: UK and Overseas
Salary and Benefits: Competitive, based on experience plus an annual bonus scheme, quarterly team night away, team nights out and away days, FAM trips and industry events, flexible working, TOIL system, Employee Assistance Programme, company pension, rewards platform, optional 1 x WFH day a week.
Why join Parallel Blue? Parallel Blue Global are a leading full-service event communications agency providing corporate organisations with world class global events for their target audiences. We believe in working in partnership with all our clients; from the initial thinking all the way through to final delivery. We strive to understand their business and event objectives so that we can really add value to their planned activity – we help them think clearly, create inspirationally and engage memorably.
Parallel Blue Global offer a positive company culture with excellent career prospects and many company benefits. Read the job description below and if this matches what you are looking for please get in touch and you will have the opportunity to join one of the very best corporate event agencies in the UK.
Job Description
Areas of responsibility:
- Work closely with Senior Account Managers throughout full event lifecycles
- Support the planning, coordination and delivery of multiple events simultaneously
- Assist with the onsite delivery and management of events, including guest registration, supplier coordination, venue liaison, event set-up, problem-solving and ensuring a seamless delegate experience
- Prepare proposals, presentations, budgets, event documentation and client communications
- Provide quality administrative support across all event projects, ensuring accuracy and attention to detail at every stage
- Conduct venue and destination research, sourcing suitable options based on client requirements and budgets
- Liaise with hotels, venues, DMCs, production companies and other suppliers to obtain proposals, negotiate rates and confirm bookings
- Maintain accurate project plans, timelines, budgets and internal systems throughout each project
- Assist in identifying opportunities to enhance client events through additional services and creative ideas
- Build and maintain positive relationships with clients, suppliers and industry partners
- Update and maintain company databases, CRM systems and supplier information
- Ensure compliance with GDPR and all relevant legislation, company policies and health & safety requirements
- Support the wider team with business development activity, networking events and marketing initiatives where required
Objectives:
- Deliver support across multiple event projects, ensuring they are completed efficiently, on time and within budget
- Develop the confidence and capability to independently manage a portfolio of event projects
- Provide first-class customer service to clients, delegates, suppliers and partners at every stage of the event journey
- Ensure all project administration, documentation and financial records are maintained accurately and efficiently
- Build strong relationships with clients and suppliers, becoming a trusted point of contact
- Support the continued growth and reputation of Parallel Blue through professionalism, creativity and attention to detail
Key Skills:
- Excellent organisational, communication and time management skills
- Strong interpersonal skills with the ability to build lasting client and supplier relationships
- Highly organised with the ability to manage multiple priorities and competing deadlines
- Excellent attention to detail and commitment to producing high-quality work
- Positive, proactive and enthusiastic approach with a genuine "can-do" attitude
- Confident communicator, both written and verbal
- Creative thinker with strong problem-solving abilities
- Self-motivated, reliable and able to work independently as well as part of a team
- Calm under pressure and able to adapt quickly in fast-paced event environments
- Willingness to learn new systems, technologies and industry best practices
Requirements:
- Minimum of two years' experience within a corporate events agency or similar events environment
- Degree in Event Management preferred or similar vocation
- Expert interpersonal skills
- Sound understanding of the corporate events industry and event planning processes
- Flexibility to travel throughout the UK, Europe and internationally when required to support event delivery
Job Type: Full-time
Benefits:
- Company events
- Company pension
- Free parking
- On-site parking
Ability to commute/relocate:
- Stroud GL5 3RU: reliably commute or plan to relocate before starting work (preferred)
Education:
- Certificate of Higher Education (preferred)
Work Location: In person
