We are seeking a highly organised, proactive and professional Executive Assistant to provide high-quality support to a member of our Executive Team at NHS Kent and Medway Integrated Care Board (ICB).
This is a pivotal role that enables senior leaders to operate effectively across a complex and fast-paced healthcare system.
As Executive Assistant, you will manage complex diaries, coordinate meetings and governance activities, prepare briefings and correspondence, track actions, and act as a key point of contact for a wide range of internal and external stakeholders. You will play an important role in ensuring Executive Directors are fully prepared for key decisions, meetings and engagements, while maintaining the highest standards of professionalism, discretion and confidentiality.
The successful candidate will be an experienced Executive Assistant / Project Officer with excellent communication, organisational and relationship-building skills. You will thrive in a busy environment, be able to manage competing priorities, and demonstrate initiative, sound judgement and a commitment to delivering high-quality support.
This is a fast-paced and rewarding role at the heart of the organisation, offering the opportunity to work closely with senior leaders and make a real contribution to the delivery of healthcare services across Kent and Medway.
Provide proactive, high-quality executive and administrative support to an Executive Director.
Manage complex diaries, prioritising appointments and coordinating meetings, events and stakeholder engagements.
Prepare briefings, reports, presentations, correspondence and other key documentation to support decision-making.
Act as a key point of contact for internal and external stakeholders, maintaining effective professional relationships.
Coordinate governance and corporate processes, including meetings, action tracking and follow-up activities.
Support the management of sensitive enquiries, complaints, correspondence and Freedom of Information requests.
Ensure Executive Directors are appropriately briefed and fully prepared for meetings, Board activity and external engagements.
Monitor actions and priorities, taking ownership of delegated tasks and ensuring deadlines are met.
Support projects, service improvements and business planning activities across the organisation.
Handle confidential and sensitive information with discretion, professionalism and integrity.
Please note, this vacancy does not meet the criteria for skilled worker sponsorship and therefore, we are unable to accept applications from candidates that cannot provide documentary evidence of right to work in the United Kingdom.
We are committed to a culture that supports all staff at NHS Kent and Medway to be the best version of themselves.
Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial and strategic professionals work together to make informed commissioning decisions. That’s why our workforce works a minimum of two days-a-week on-site, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them.
We believe regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership and the integration of colleagues into our organisation. We also know that culture is built through shared experiences and day-to-day interactions.
We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us.
We work with staff to agree objectives through regular supervision, annual appraisal and access to training opportunities.
We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age or sexual orientation.
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
If you need an application form in an alternative format please let our recruitment team know so they can help you with this.
All information you supply on your application should, to the best of your knowledge, be true and accurate.
