Overview
We are seeking a highly organised and proactive Office Administrator/Personal Assistant to support the director with daily administrative tasks and personal assistance duties. The ideal candidate will possess excellent communication skills, be proficient in various software tools, and demonstrate a keen eye for detail. This role offers an opportunity to work in a dynamic environment where organisational efficiency and professionalism are valued. The successful applicant will be responsible for managing schedules, handling correspondence, and ensuring smooth office operations.
Responsibilities
- Managing and maintaining schedules, appointments, and calendar organisation
- Handling incoming calls with professional phone etiquette and directing enquiries appropriately
- Performing data entry tasks accurately using Microsoft Office, Google Workspace, and specialised software such as QuickBooks
- Organising files, documents, and correspondence to ensure easy retrieval and confidentiality
- Assisting with invoicing, expense tracking, and basic bookkeeping using QuickBooks
- Supporting administrative tasks such as photocopying, scanning, and filing
- Preparing reports, presentations, and other documents as required
- Coordinating meetings, booking venues or virtual meeting links, and preparing agendas or materials
- Managing personal errands or tasks for the employer as needed
- Maintaining a tidy and efficient office environment to optimise productivity
Qualifications
- Proven administrative experience or office experience demonstrating organisational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Experience with QuickBooks or similar accounting software is desirable
- Strong data entry skills with high accuracy and typing speed
- Excellent organisational skills with the ability to prioritise tasks effectively
- Good communication skills with professional phone etiquette
- Clerical experience including filing systems and document management
- Ability to adapt quickly to new software tools and office procedures
- Strong attention to detail and confidentiality in handling sensitive information
This role is ideal for a motivated individual seeking a challenging position that combines administrative expertise with personal assistance responsibilities. The successful candidate will be an integral part of our team, contributing to the smooth running of our operations through their organisational prowess.
Pay: £27,000.00-£30,000.00 per year
Benefits:
- Casual dress
- Company pension
Work Location: In person
