Administrator – Part Time
Are you an organised and proactive Administrator looking for a part-time opportunity where you can make a real impact? Join our Work Winning Team and play a key role in keeping our busy team running smoothly, providing comprehensive administrative support across bids, tenders and day-to-day operations.
What you'll be doing:
- Interact professionally with all people within the company and our customers.
- Answer telephone calls and direct callers to the appropriate contact point.
- Receive and respond to correspondence including email messages in a timely and professional manner.
- Arrange meetings ensuring all parties receive the necessary information, including booking meeting rooms and preparing meeting agendas.
- To manage the set up and maintenance of filing systems to ensure they are accurate and user friendly.
- Support Directors, managers, and commercial staff with the process of making bids, tenders, and accounts.
- Make travel arrangements and book accommodation for team.
- Utilise our computer systems to data input, create and update records.
- Prepare Management Information (MI) reports and documents (eg. Enquiry data, key customer accounts, sales data etc.)
- Work as part of a flexible team, undertake a range of the functions and responsibilities that meet the needs of division / company.
- Assist with processes such as PQQ’s, enquiry portals, booking in enquiries to the CRM etc.
- Conduct self in a way that reflect and promotes the Van Elle company values.
- Understand and act in accordance with Van Elle’s policies and procedures.
- Any other tasks that you may reasonably be required to undertake.
Who we're looking for:
- Experience of administering and using databases and associated report functions
- Strong IT and numeracy skills, with experience in using Microsoft Word, Excel, PowerPoint and Outlook
- Personable with strong communication and relationship building capabilities across all levels of the business.
- Practical, logical, and able to solve problems quickly
- Excellent written and verbal communication skills.
- Experience of developing and maintaining high standard/quality office management systems.
- Strong organisational skills.
- High level of attention to detail and accuracy.
- Ability to work under pressure
Other Requirements:
- Eligible to work and live in the UK.
- Flexibility to travel in the UK. (Not essential)
- A full driving licence, that is valid in the UK (Not essential)
What you’ll get in return:
- Competitive salary (pro rata) depending on experience.
- Hours of work are 9.30am – 2.30pm, Monday to Friday, however flexibility is required
- 25 days holiday plus bank/public holidays (pro rata).
- Permanent position
- Benefits include access to Company pension and Healthcare Cash Plan with family option.
- Onsite Training Centre offers ongoing training and development opportunities.
- Access to our 24-hour confidential employee support line
