GetFix Ltd is looking for an Accounts Administrator to support our UK and EU accounts, as well as assisting with fleet administration.
A bit about us
GetFix is a fast-growing mechanical and electrical maintenance company, trusted by clients across the UK to keep their buildings and facilities running smoothly. We provide a full range of services including reactive repairs, planned preventative maintenance, and compliance support, making sure everything from HVAC and plumbing to electrical and critical systems stays safe, reliable, and efficient.
What makes us different is our people-first culture. We know our engineers, office staff, and managers are the reason we succeed, so we invest in the right tools to help everyone do their best work. Whether you’re out in the field or supporting our teams behind the scenes, you’ll be part of a business that’s supportive, ambitious, and always moving forward.
Key Responsibilities
- Manage day-to-day UK and EU finance administration, including supplier and subcontractor invoices, purchase orders, expenses, payments, bank reconciliations and maintaining accurate financial records.
- Support sales invoicing, client applications, credit control and VAT returns, ensuring transactions are accurate, compliant and completed within required deadlines across multiple currencies and jurisdictions.
- Liaise with Project Managers, Service Teams, suppliers, subcontractors and other stakeholders to resolve invoice, payment and purchase order queries and ensure financial processes run smoothly.
- Assist with month-end and general accounting activities, including payment runs, supplier records, credit notes, financial analysis and ad-hoc finance administration.
- Support the administration of worker postings across applicable EU/EMEA regions, ensuring required documentation, renewals and compliance requirements are maintained and liaising with HR and relevant authorities where required.
- Provide fleet administration support, managing vehicle-related queries, driver communications, servicing, MOTs, repairs, vehicle tax, insurance and compliance requirements.
- Maintain accurate vehicle and driver records, monitoring key dates and supporting the administration of fuel cards, Dart Charge, congestion charges and vehicle penalty notices.
- Coordinate travel arrangements for project teams when required, including flights, accommodation and associated travel costs.
What you'll have
- Relevant finance or business qualification preferred (e.g. AAT, ACCA, CIMA, ACA) or equivalent experience/working towards a qualification.
- Previous experience in a finance or business administration role, ideally within construction, engineering or project-based environments.
- Strong experience across UK and EU finance, including invoicing, subcontractor payments, purchase orders, bank reconciliations, VAT compliance and multi-currency transactions.
- Experience with financial reporting and analysis, with excellent attention to detail and a strong understanding of financial controls and regulatory requirements.
- Experience managing or supporting international labour posting and compliance requirements, particularly across the EMEA region, would be advantageous.
- Proficient in Microsoft 365, Xero and Excel, with confidence working across financial and administrative systems.
- Strong organisational, time management and problem-solving skills, with the ability to prioritise effectively, work under pressure and meet deadlines.
- Knowledge of relevant tax, VAT, employment, health & safety and compliance requirements across the UK and EMEA, with familiarity with platforms such as SafeContractor, CHAS and ConstructionOnline.
Desirable
- Previous experience of using job management software though training will be provided
- Strong communication skills, proficiency in additional languages relevant to the EMEA region
- Flexible outlook within role, able to adapt to changes in tasks where necessary
- A positive can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic
What we can offer you
- Competitive salary
- 25 days holiday + bank holidays
- Enhanced annual leave in conjunction with length of service (capped at 30 days full entitlement)
- Pension scheme
- Bupa Healthcare after 6-months.
- Supportive and safety-focused working environment.
- Training and upskilling opportunities
GetFix Ltd are an equal opportunities employer and value diversity within our team. We welcome applications from everyone, and we recruit based on skills, experience, and attitude.
Pay: £30,000.00-£35,000.00 per year
Benefits:
- Company pension
- On-site parking
- Private medical insurance
- Referral programme
Work Location: In person
