About the company
Utopia is an ultra-luxury hospitality and lifestyle brand creating a global ecosystem of properties and experiences.
We develop private villa retreats in beautiful locations around the world, each with high-end service. Utopia also offers a wider ecosystem of leisure experiences and services available both to those staying on property and to external visitors.
Utopia designs and builds its properties in-house. Our team works across the full journey: from concept and architecture to construction, interiors, landscape, guest experience, and long-term operation. For architects and designers, this means working on properties from the ground up, with the ability to influence how each place is planned, built, and experienced. For hospitality professionals, it means joining a brand where service is personal, attentive, and built around each guest’s stay.
We’re a young, ambitious team with high standards and a hands-on approach. We value strong ideas, practical thinking, attention to detail, and people who are ready to take responsibility for their part of the work. If you’re interested in architecture, design, hospitality, or guest experience, we invite you to grow with Utopia.
About the role
We are seeking a proactive and detail-oriented Project Manager to join Utopia’s Real Estate team. In this role, you will support the planning, coordination, and execution of construction projects in tropical environments, ensuring they are delivered on time, within scope, and aligned with budgetary constraints. Your responsibilities will include assisting with scheduling, procurement, contractor coordination, progress tracking and facilitating communication with local authorities and other stakeholders. You will play a key role in translating project plans into reality by supporting senior management in overseeing the successful execution of luxury villa developments.
Responsibilities-
Assist in planning and scheduling construction activities to ensure timely project completion.
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Coordinate with architects, engineers, and contractors to ensure project requirements are met.
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Support procurement efforts by obtaining quotes and negotiating with suppliers and subcontractors.
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Track project progress, identify potential delays, and propose corrective actions.
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Monitor construction budgets, ensuring cost control and financial reporting accuracy.
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Assist in preparing and reviewing contracts, work orders, and change orders.
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Prepare and maintain project documentation, including reports, schedules, and meeting minutes.
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Facilitate communication between stakeholders, ensuring alignment on project goals.
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Support in resolving any construction-related issues that may arise.
Requirements-
Education
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Bachelor’s degree in Civil Engineering, Construction Management, Architecture, or a related field.
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Work Experience
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Proven experience in construction project coordination, project documentation (+3 years).
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Proficiency in project management and documentation software (e.g., Microsoft Project, Excel, Google Sheets, AutoCAD) as well as data analysis (Power BI, Looker Studio).
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Experience in data analysis, including cost tracking, schedule performance metrics, and trend reporting.
Must Have-
Project documentation and control.
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Data analysis and cost tracking.
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Scheduling and progress monitoring.
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Strong attention to detail and organizational skills.
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Analytical thinking and ability to identify trends and risks.
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Fluent communication in English and Spanish.
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Time management and organisation.
By submitting this application, I agree that my personal data will be collected, processed, and retained by the company solely for the purposes of managing and assessing my candidacy.
Notice: This is a remote position based in United Kingdom.
