Part-Time Accounts Assistant
School: Kingsley Academy
Location: Telford
Job Type: Part-Time
Department: Finance / Administration
Reports to: School Leadership / Finance Manager
About Kingsley Academy
Kingsley Academy is seeking a reliable, organised and detail-oriented Part-Time Accounts Assistant to support the day-to-day financial administration of the school.
The successful candidate will play an important role in ensuring that the school's financial records are accurate, up to date and properly maintained. This is a hands-on finance and administrative position, ideal for someone who is confident working with figures, has excellent attention to detail and takes pride in keeping accurate financial records.
Key Responsibilities
The Accounts Assistant will be responsible for a range of daily finance and administrative tasks, including:
- Updating and maintaining the school's accounting records on a daily basis.
- Maintaining accurate and up-to-date financial records using Xero accounting software.
- Recording income and expenditure accurately and promptly.
- Processing and recording invoices received by the school.
- Ensuring invoices are checked, authorised and paid on time.
- Keeping accurate records of payments made and amounts outstanding.
- Recording and monitoring school expenditure to ensure it is accurately categorised.
- Maintaining clear records of what school funds are being spent on and where expenditure is allocated.
- Uploading and filing invoices, receipts and other financial documentation.
- Reconciling transactions and ensuring financial records are accurate.
- Assisting with bank reconciliations and checking transactions where required.
- Monitoring regular payments and recurring expenses.
- Assisting with the preparation of financial information and reports for the school leadership team.
- Identifying discrepancies or missing information and bringing these to the attention of the appropriate person.
- Maintaining an organised electronic and paper filing system for financial records.
- Ensuring financial documentation is retained securely and can be easily accessed when required.
- Supporting the school with general finance and administrative tasks.
Person Specification
We are looking for someone who is:
- Highly organised and methodical.
- Reliable and able to manage their own workload.
- Numerate and confident working with financial information.
- Detail-oriented, with excellent attention to accuracy.
- Comfortable working with confidential financial information.
- Confident using computers and accounting software.
- Able to maintain accurate financial and administrative records.
- Professional and trustworthy.
- Able to work independently while also being part of a wider school team.
- Good at prioritising tasks and meeting deadlines, particularly payment deadlines.
Skills and Experience
Essential:
- Strong administrative and organisational skills.
- Good numerical and financial administration skills.
- Excellent attention to detail and accuracy.
- Good written and verbal communication skills
- Level 2 In Accounts
Working Hours
Part-time hours: [20 hours per week]
Location: Telford
The working pattern may be flexible depending on the needs of the school and the successful candidate.
How to Apply
If you are an organised, professional and detail-focused individual looking for a part-time HR administration role within a school environment, we would be pleased to hear from you.
Please submit your CV along with a short covering letter outlining your relevant experience and why you would be suitable for the role at Kingsley Academy.
Pay: £17.00 per hour
Expected hours: 20.0 per week
Benefits:
- Casual dress
- Free parking
- Gym membership
- On-site parking
Work Location: In person
