Join the Team at VBS Ltd
VBS Ltd is a busy growing industrial and commercial roofing and cladding contractor working with clients across the UK. Due to continued expansion, we're looking for an experienced Operations/Office Manager to become an integral part of our business.
This is far more than a traditional administration role.
We're looking for someone who thrives on organisation, enjoys taking ownership, and has the confidence to keep multiple moving parts running smoothly. You'll become the central point of the office, supporting our Directors, coordinating day-to-day operations and ensuring nothing falls through the cracks.
The Role
Working closely with the Directors, you'll be responsible for keeping the office organised, efficient and running seamlessly.
Responsibilities include:
- Managing Directors' diaries, emails and daily priorities
- Assisting the Estimator with document preparation, tender packs
- Supporting the Project Manager with site files, paperwork, and project documentation
- Assisting with project administration and contract documentation
- Supporting Health & Safety administration where required
- Helping the Marketing Manager with document formatting and general admin
- Looking after company accreditations, providing evidence to enable completion
- Creating and maintaining digital site files and office records
- Coordinating communication between estimating, contracts, site teams and accounts.
- Data entry and maintaining accurate company records
- Organising meetings, appointments and travel arrangements
- Creating and improving office systems and procedures.
- Ensuring deadlines are met across the business.
- Acting as the central point of contact for day-to-day business operations.
- Producing and updating spreadsheets, reports and documentation
- Keeping on top of daily, weekly and monthly office tasks
- Monitoring deadlines and ensuring important tasks are completed on time
- Providing general administrative support across the business
- Helping identify ways to improve office processes and efficiency
- Identifying tasks that need completing before being asked.
We're Looking For Someone Who:
- Has previous experience in an Office Manager or Senior Administrator role
- Is highly organised with exceptional attention to detail
- Can confidently manage multiple priorities simultaneously
- Is proactive and able to work using their own initiative
- Has excellent communication skills
- Is confident dealing with Directors, clients and suppliers
- Is highly competent using Microsoft Office (particularly Outlook, Excel and Word)
- Enjoys solving problems and keeping everything running efficiently
- Can remain calm under pressure
- Takes pride in producing accurate, professional work
Desirable Experience
Experience within construction, roofing or engineering would be advantageous but isn't essential. Full training will be provided on our internal systems and procedures.
Why Join VBS?
At VBS, we're proud to be a family-run business with ambitious growth plans. We value people who take ownership, enjoy being part of a close-knit team and want to make a genuine difference.
This is an opportunity to become a key member of our business where your contribution will be recognised and valued.
If you're organised, proactive and enjoy making things happen, we'd love to hear from you.
Benefits
- 23 days holiday plus bank holidays
- Encouragement and support for extra training/formal qualifications
- Discretionary annual salary review and bonus
- Pension contributions
- Cycle to work scheme
- Onsite parking
Interested?
To apply, please send your CV to [email protected]
Pay: £26,000.00-£35,000.00 per year
Benefits:
Work Location: In person
