At One YMCA, our colleagues are at the heart of everything we do. As we continue to evolve and improve the way we support our people, we are looking for a proactive and organised People Administrator to join our People Team on a six-month fixed-term basis.
This is an exciting opportunity for someone who enjoys administration, organisation and continuous improvement. The role will provide project and administrative support during a period of organisational change, helping to ensure our policies, procedures, systems and resources remain accurate, accessible and fit for purpose.
Working closely with colleagues across the People Team, you will play a key role in reviewing and updating People documentation, supporting the development of SharePoint resources, maintaining systems and contributing to projects that enhance the experience of colleagues and managers across the charity.
What will you be doing?
As our People Administrator, you will:
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Review, update and maintain People policies, procedures, templates, forms and guidance documents.
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Support the development and maintenance of People SharePoint sites and digital resources.
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Assist with the migration, organisation and quality assurance of People documentation and records.
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Create user-friendly guidance materials and resources to support colleagues and managers.
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Support organisational change projects through the updating of People systems, records and documentation.
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Identify opportunities to improve processes, enhance efficiency and reduce duplication.
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Provide administrative support across a range of People activities, including recruitment, onboarding, learning and development, employee relations and organisational development.
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Maintain accurate project records and support meetings, reporting and project activity.
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Work collaboratively with colleagues across the People Team to deliver a high-quality service.
What are we looking for?
We are looking for someone who is organised, detail-oriented and enjoys improving processes and systems. You will be comfortable managing multiple priorities and working collaboratively with colleagues across different areas of the charity.
You will have:
Skills and Attributes
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Excellent communication and interpersonal skills.
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Strong organisational skills with the ability to manage competing priorities.
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Excellent attention to detail and accuracy.
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Good analytical and problem-solving skills.
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Strong literacy and numeracy skills.
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The ability to work independently whilst also contributing effectively as part of a team.
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Confidence using Microsoft 365 applications and digital tools.
Knowledge and Experience
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Experience providing high-quality administrative support.
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Experience maintaining and organising documentation, records or systems.
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Experience using and administering SharePoint sites.
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Strong working knowledge of Microsoft 365 applications, including Word, Excel, Outlook, Teams and SharePoint.
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Experience supporting projects or continuous improvement activities would be advantageous.
Qualifications
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A good general education to A-Level standard (or equivalent), or demonstrable relevant experience.
Additional Requirements
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Ability to travel to our Hatfield office and other One YMCA locations as require
One YMCA and its subsidiaries, the Early Childhood Partnership (ECP) and Signpost are on an exciting journey to double our impact by 2025. We are over half way through an exciting new strategy launched in the first hour of the new decade, via email where all staff and volunteers were invited to put themselves forward to apply and attend an intensive, three-day Kickstarter Event.
By the end of these three days, there was a brilliantly multi-faceted set of themes and ideas, which formed the starting point for the rest of the Mission 25 process to build on. The aim of Mission 25 is to give every staff member and volunteer the opportunity to play their part in shaping the strategy to do “more and better, together” so that we double our impact by 2025. We deliver a vast array of services across Herts, Beds and Bucks that reach over 135,000 individuals annually.
These include:
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Provision of over 700 units of accommodation for homeless people
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Move on accommodation for individuals moving onto independent living
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Housing and practical/emotional support for young asylum seekers
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Community HUBs hosting a range of activities and meeting space hire
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Childcare provision in Hertfordshire
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Family support through a network of children’s and family centres covering Hertfordshire and Bedford
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Therapeutic and non-therapeutic support for male and female victims of domestic abuse and their children
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Independent sexual violence services across Bedfordshire, Luton and Hertfordshire
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Domestic abuse perpetrator reform programmes across Bedfordshire
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Youth services offering emotional wellbeing support and youth club opportunities for 11-19 year olds alongside our National Airplay programme funded by the RAF Benevolent Fund
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A community gym where everyone can enjoy the benefits of physical exercise Our values remain at the forefront of how we operate as a charity, and it is important to us that all staff and volunteers can fully buy in to our ethos.
