Administration Assistant (Term-Time Only)
Location: De Jong Academy
Hours: 2 days per week (ideally Monday and Wednesday, although there is flexibility for the right candidate)
Contract: Term Time Only (36 weeks per year)
Salary: £13.00–£14.00 per hour (depending on experience)
About De Jong Academy
De Jong Academy is a specialist educational setting currently operating as an Alternative Provision (AP). We are on an exciting journey as we work towards becoming a registered independent mainstream school, providing high-quality education in a nurturing, supportive and aspirational environment where every student has the opportunity to thrive.
As our academy continues to grow, we are looking for an experienced Administration Assistant to help ensure the smooth and efficient running of our school office and support our commitment to providing an outstanding experience for our students and families.
About the Role
This is a varied and rewarding role supporting the day-to-day administration of the academy. Working closely with the Administration Manager, and occasionally supporting the Principal, you will play an essential part in ensuring that our administrative systems, attendance processes and communications are well organised and effective.
We are looking for someone who is proactive, takes pride in their work, notices the small details, and is confident working independently within a busy school environment.
Key Responsibilities
- Monitor and maintain accurate student attendance records.
- Complete daily class and register checks.
- Contact parents and carers regarding student absences.
- Ensure all school records, logs and administrative documentation are accurate, compliant and up to date.
- Prepare and distribute emails, letters, newsletters and other communications to parents and carers.
- Support academy-wide communications and broadcasts.
- Provide administrative support to the Administration Manager.
- Provide occasional administrative support to the Principal.
- Monitor the presentation and upkeep of the academy, identifying maintenance or housekeeping requirements such as annual carpet cleaning, internal window cleaning, repairs or other improvements, and reporting these appropriately.
- Liaise with cleaning and maintenance contractors where required.
- Assist with the smooth day-to-day running of the school office.
- Undertake any other administrative duties appropriate to the role.
Essential Requirements
- Previous school administration experience is essential.
- Knowledge of school attendance procedures and general school office processes.
- Understanding of safeguarding responsibilities and the importance of confidentiality.
- Excellent organisational and administrative skills.
- Strong written and verbal communication skills.
- Confidence communicating professionally with parents, carers, students and staff.
- Good IT skills, including Microsoft Office and email systems.
- Ability to prioritise workload, use initiative and work independently.
- Excellent attention to detail and accuracy.
- A proactive approach with the confidence to identify issues and suggest improvements.
What We Offer
- A supportive and friendly working environment.
- The opportunity to be part of an ambitious and growing academy.
- A varied role where your contribution will make a real difference.
- Flexibility around working days for the right candidate.
- The opportunity to help shape the future of a school as it progresses towards independent mainstream status.
If you are an experienced school administrator who is organised, proactive and enjoys working in a busy educational environment, we would love to hear from you.
Safeguarding
De Jong Academy is committed to safeguarding and promoting the welfare of children and young people. We expect all staff and volunteers to share this commitment and to uphold the highest standards of safeguarding practice.
The successful applicant will be required to undertake an enhanced DBS check with children's barred list check, provide satisfactory references, and complete all pre-employment checks in line with statutory guidance, including online searches where appropriate. Employment is subject to the satisfactory completion of these checks.
We are committed to promoting equality, diversity and inclusion and welcome applications from suitably qualified candidates from all backgrounds.
Pay: £13.00-£14.00 per hour
Benefits:
- Company events
- Employee discount
- Free parking
- On-site parking
Experience:
- administrative : 2 years (required)
Work Location: In person
