Position: Freelance Accountant
Status: Self Employed
Payment: £30 per hour
Time: Approximately 16 hours per month
Company: English Riviera BID Company Ltd
Start: From January 1st 2027
Reports To: Chief Executive Officer
Role Purpose
The English Riviera BID Company Ltd is the official Destination Marketing Organisation of the English Riviera. We are seeking an experienced self – employed accountant to provide accountancy and financial support services on a contract basis as detailed below. The successful individual or practice will operate as an independent contractor and will be responsible for their own tax, National Insurance, insurance and business obligations.
Key Responsibilities:
Payroll
· Process monthly payroll on Xero including payment of wages, issue of payslips, payment of PAYE.
· Upload monthly pension contributions (Nest Pensions).
· Maintain compliance with the Pensions Regulator.
· Calculate holiday pay.
· Deal with staff payroll and tax queries.
VAT
· Check and submit quarterly VAT returns.
· Ensure VAT compliance.
· Respond to HMRC VAT enquiries.
BANK AND CASH
· Reconcile bank and petty cash.
· Liaise with bank in relation to money laundering compliance.
· Arrange for addition or removal of signatories
PURCHASE LEDGER
· Input purchase ledger invoices.
· Ensure invoices are bone fide and approved. Follow up on any invoices for which there are queries.
· Reconcile ledger to supplier statements.
· Process twice monthly payment runs.
SALES LEDGER
· Raise sales ledger invoices as necessary.
· Monitor debtors and ensure unpaid invoices are chased on a timely basis.
· Bid Levy – obtain monthly purchase order from Torbay Council for levy collected and reconcile amounts to weekly listing supplied and follow up on any discrepancies.
VISITOR INFORMATION
· Assist the Visitor Information Centre Manager with finance related enquiries.
· Process monthly income through Xero.
· Reconcile ticket sales invoices and arrange payment for tickets sold.
· Reconcile monthly cash and credit card income.
COMPANY SECRETARIAL
· File all necessary documents at Companies House on behalf of the Company Secretary on a timely basis.
· Ensure that all new directors have provided their personal code and completed a Consent to Act declaration.
FINANCIAL REPORTING
· Prepare monthly management accounts in accordance with the requirements of the Board.
· Process month end journals.
· Reconcile Balance Sheet accounts.
· Prepare annual budgets, monitor, review and report.
· Quarter-yearly attendance at Board Meetings to present and discuss management accounts.
YEAR END
· Assist with the appointment of external accountants.
· Prepare a year end file of balance sheet items and provide all necessary information to the external accountants (contracts, bank statements etc).
· Review draft accounts for accuracy prior to presentation to the Board for approval.
CONFIDENTIALITY & DATA PROTECTION
· Maintain strict confidentiality in relation to all financial, commercial, employee and business information.
· Handle personal and financial data in accordance with applicable data protection legislation, including the UK GDPR and Data Protection Act 2018.
· Ensure that financial records are stored securely and retained in accordance with the company's policies and legal requirements.
FINANCIAL CONTROLS & GOVERNANCE
· Maintain and support financial procedures and internal controls.
· Assist in the development and review of financial policies and procedures as required.
· Identify financial risks and recommend appropriate controls or actions to mitigate those risks.
· Provide financial advice to the Chief Executive Officer and Board of Directors as required.
· Ensure that appropriate segregation of duties and financial controls are maintained, where reasonably practicable.
OTHER
Additional work may include items such as the following:
· Review outgoings to identify potential cost savings.
· Business rates reviews.
· Management of the finances for the Riviera Connect Expo in partnership with the Torbay Business Forum.
· Advise on insurance and compliance, ensuring renewal deadlines are tracked and communicated to the appropriate individuals.
· Advise on PCI and DSS credit card compliance.
· Assist with online event credit card payments.
Other Requirements of the Post:
· The successful candidate must be able to work independently using their own equipment.
· The accounts are currently on Xero with all financial records maintained digitally.
· Relevant accounting qualification.
· Ability to invoice for services and work on a self-employed basis.
Please send applications to:
Carolyn Custerson
[email protected]
07968 261845
Pay: £30.00 per hour
Expected hours: No less than 16.0 per week
Work Location: Hybrid remote in Torquay TQ2 5EG
