Key responsibilities:
Daily/Weekly:
· Involved in the day to day running of the AP process from invoice logging with correct VAT, to disputes, and CN’s through our systems – SAP & Sales force.
· Logging card payments daily on google sheet & in SAP
· Preparing the weekly chasing of AP Invoices for cash/proforma sales made
· Processing approved refunds & voids on Ecommpay & salesforce
· Prepare payment runs twice a month and send to director for processing.
· Book expenses for payment processing
· Cover the daily banking where needed
· Regular review of aged supplier accounts to identify & resolve issues
· Management of accounts inbox on a team rota
· Check & pay BACS payments for supplier proformas as requested
Month End:
· Prepare and reconcile the Prepayments schedule to SAP ensuring all new invoices logged correctly. Process the prepayments journal for approval.
· Prepare monthly accrual rebate accrual
· Prepare the report for Open PO’s over 3 months old. Review and send to sales & operations for escalation incl Closure of PO’s.
· Assist with reconciling bank & credit card accounts in SAP to statements as needed
· Testing of SAP enhancements that affect accounts team
· Creation of new supplier accounts in SAP with correct information
· Adhering to standard account practices around separation of duties, and approval of payments
· Support annual Audit
· Ensuring payment policies are enforced for use of cards & BACS
· Comply & enforce GDPR rules
Essential experience:
· Experience with SAP is desirable
· Studying towards AAT/ACCA/CIMA qualification or equivalent.
· Fully PC literate with working knowledge of Outlook, and intermediate skills with Microsoft Excel/Google sheets with the ability to analyse and manipulate data
· Attention to detail and good time management skills
· A proactive & positive attitude and able to look for improvements to processes
Strong communication skills and comfortable working with sales teams.
Benefits:
- Study Package available for right candidate
- Private medical insurance.
- Employee Assistance Programme.
- Vitality health insurance.
- Free parking on Company premises.
- Enhanced maternity and paternity pay.
- Salary Sacrifice Schemes for a electric vehicles, pension contributions and childcare fees.
- Company awards nights.
- PlayStation 5 and pool table provided in the office.
- 25 days holiday + 8 bank holidays + a holiday accrual scheme.
Pay: £25,000.00-£30,000.00 per year
Work Location: In person
