Commercial Support Coordinator
Job Specification
Reporting to: Commercial Manager
Team: Infrastructure Engineering
Location: London
We are looking for a Commercial Support Coordinator to join our Infrastructure Engineering
Department, supporting the commercial and business support functions across a busy engineering
consultancy environment.
The primary focus of the role will be the preparation, checking and submission of Applications for
Payment, ensuring that information is accurate, complete, well presented and issued in line with client
and internal requirements. The role will also support wider financial administration, WIP reporting,
commercial summaries, project reporting and business support activities across the team.
This is an important role within the department and would suit someone who is confident working
with numbers, highly organised, experienced in Excel, and able to manage monthly deadlines while
maintaining accuracy and attention to detail. The role is not intended as an entry-level administration
post; we are looking for someone who has some experience in the relevant sector, with the ability to
grow further within the team.
You will work closely with Project Leads, the Commercial Manager, Head of Sector, Finance, and the
wider business support team to ensure that project financial information is clear, accurate and
available when needed.
Main Purpose of Job
- Preparing applications for payment, including compiling supporting information, checking
values, reconciling records and ensuring submissions are accurate and timely.
- Reviewing project financial information, including timesheets, expenses, purchase orders, fee
information, rates, fixed fee items, variations and other supporting evidence.
- Supporting the preparation and maintenance of WIP information, ensuring that project
financial data is clear, current and appropriately reported.
- Preparing clear commercial summaries and reporting information for the Head of Sector,
Commercial Lead and Project Leads.
- Supporting monthly commercial reporting, including application summaries, billing status,
outstanding actions, queries and forecast information.
- Liaising with Project Leads and internal teams to obtain missing information, resolve queries
and ensure applications are supported by the correct documentation.
- Assisting with invoice preparation, commercial records and financial administration activities.
- Updating commercial trackers.
- Supporting the team with project set-up, purchase order information, revenue forecast
updates and project close-out administration where required.
- Providing cover and support across agreed business support activities during periods of
absence, increased workload or key deadlines.
Commercial Support Coordinator
