About Us
Adderstone Management Limited is part of Adderstone Group, a diverse property, development and construction group based in the North East of England. We are seeking a proactive and methodical Accounts Assistant / Bookkeeper to join our Group finance function. The role works primarily in support of our residential property management business, handling the day-to-day accounting and compliance tasks set out below, while also assisting with a range of wider Group finance tasks.
- 3 years' book-keeping or accounts experience, ideally gained within property, lettings, or a professional services environment (e.g. letting agents, solicitors or managing agents)
- Knowledge of Alto software desired but not essential
- Competent with excel
- Organised and methodical
- Comfortable handling a varied workload as part of a small, busy Group finance team
This is a full-time, office-based position (no home working). When the office is busy, there may be a need to answer the telephone and deal with visitors, so good interpersonal skills would be desirable.
DAILY DUTIES
- Logging rents received from tenants
- Allocating deposits received and uploading to TDS
- Reconciling the client bank account, reviewing client balances report to ensure nothing is overdrawn
- Chasing overdue rents, following debt collection process, providing information to professional rental guarantor companies
- Allocating contractor invoices to works orders, raising charge and paying contractor
- Raising and reviewing landlord statements, processing payment
- Uploading payment batch onto the bank for approval
MONTHLY DUTIES
- Run and review agency fee report, format in excel and send to Head Office
QUARTERLY DUTIES
- Providing Making Tax Digital information to landlords
ANNUAL DUTIES
- Compiling the information required for the Data Holder Notice and submission to HMRC
- Providing end of year tax summaries to landlords
END OF TENANCY (majority of the work in the summer period)
- Collating invoices received from contractors for deductions
- Emailing tenants regarding deductions (property manager resolves disputes), chase agreement responses
- Process deposit returns and ensure TDS closed
- Shut down tenancy on Alto
OTHER GROUP FINANCE DUTIES
- Processing purchase invoices and staff expenses, and assisting with the purchase and sales ledgers
- Assisting with bank reconciliations across Group bank accounts
- Supporting month-end routines, posting journals and maintaining accurate records as directed by the finance team
- Assisting with ad hoc reporting, analysis and other tasks in support of the wider Group finance function
- In addition to these tasks, there may be times when you can support the residential property management team during their busy periods.
Work Location: In person
