Fixed Term - Full Time (12 months)
37.5 hours per week: Monday to Thursday: 08:30-17:00, one hour lunch and Friday 08:30-16:30 with half hour lunch
We are looking to recruit a Fleet Administrator to join our team based in Leeds, West Yorkshire. This is a fantastic opportunity for an organised and detail-oriented administrator to play a key role in supporting the day-to-day management of our fleet administration.
About the Role
Working within the HR team, but closely with the Fleet Manager, you’ll ensure the administration of the fleet is managed accurately within required timescales.
Main duties include:
Maintain accurate fleet records by continual update of the fleet list and system, including weekly & monthly reconciliations
Administration of Fleet Fines, working closely with Payroll to reallocate costs
Updating Auto Pay Systems for Congestion Charging, Tolls, and Clean Air Zones in a timely manner to avoid penalties
Update Parking accounts and reconcile on a monthly basis
Monitor and maintain the licence check database, flagging any concerns to the Fleet Manager
Creating Purchase Orders for vehicle related repair costs, updating log and reconciling with any outstanding invoice queries from Suppliers
Ordering & cancellation of fuel cards including monthly reconciliation
Managing the fleet email inbox and responding to queries promptly and professionally
Communicating with employees and suppliers via telephone and email on a regular basis
About You
We’re looking for an organised proactive individual who has worked in a fast-paced environment, delivering a high standard of administrative support.
You’ll have previous administration experience, ideally within a fleet environment. You will be highly organised, able to manage a busy and varied workload, and comfortable working with accuracy and attention to detail. Strong communication skills are essential, as you will be liaising with colleagues and stakeholders across the business. You will also have good working knowledge of Microsoft Office applications, particularly Excel and Word, and be confident using these tools to maintain records, reconcile data and produce accurate documentation.
If you are looking for an opportunity to join a busy team where your organisational skills and attention to detail will make a real impact, we would love to hear from you.
Benefits
26 Days Holiday & Bank Hols
Discretionary Incentive Scheme
Enhanced Pension Plan
Westfield Healthcare Cash Plan (24hr GP, dental, optical, physio and more)
Life Assurance & Accident Cover
Share Save
Enhanced Maternity & Paternity Pay
Work Perks Discounts & Vouchers
Buy & Sell Holiday
Flexible Working & Flexible Bank Holidays
Cycle to Work
Volunteering (2 days paid)
Learning & Development Opportunities
Extensive Wellbeing Support, including EAP
Loyalty & Values Awards
Funded Professional Subscription
Eye Care Vouchers
About Us
Morgan Sindall Property Services provide integrated asset management for housing associations and local authorities, focusing on improving the living conditions of residents and leaving a lasting legacy in the communities we serve. Our services include, responsive repairs, void refurbishments, compliancy services and planned maintenance works.
With over 800 employees, we focus on a culture which puts people at the core of everything we do, encourages innovative thinking and always puts our customer first.
Build your career with a leading property services company, where we recognise that diversity of thought and talented people are key to our success.
MSPS are proud to support the resettlement of armed forces personnel.
Please refer to the full Job Description upon completing your application.
INDLOW
Morgan Sindall Property Services provide strategic integrated asset management for housing associations and local authorities, sustaining healthier homes and places for people and communities to prosper. We offer responsive and planned maintenance repairs, retrofit capabilities and facilities management for the public sector, as well as void refurbishments and compliancy services.
We provide our clients with a flexible service focused on individual and local needs, delivered by a dedicated and multi-skilled professional workforce. We strive for the highest standards, focussing on delivering our services right first time and by embedding a customer centric culture where our people feel valued and empowered to do their jobs to the best of their ability.
MSPS are proud to support the resettlement of armed forces personnel
