Job Description
Experienced Accounts Assistant (Purchase Ledger)
About the Role
We are looking for an experienced and highly organised Accounts Assistant to join our busy finance team. This is a key role within the business, primarily responsible for the efficient management of the purchase ledger, supplier accounts, and maintaining the accuracy of our financial records.
The successful candidate will have previous experience working in a finance department and be confident using Sage accounting software. As our systems integrate directly with Sage, there is very little manual data entry required, allowing you to focus on maintaining accurate records, supplier management, reconciliations, and ensuring the accounts function runs smoothly.
This is an excellent opportunity for someone who enjoys taking ownership of the purchase ledger and becoming an integral part of a growing business.
Key Responsibilities
Purchase Ledger
- Process and manage supplier invoices imported into Sage.
- Ensure all supplier invoices are coded correctly to the appropriate nominal accounts.
- Reconcile supplier statements and resolve any discrepancies promptly.
- Investigate invoice queries with suppliers and internal departments.
- Maintain accurate supplier records and account information.
- Monitor aged creditors and ensure supplier accounts remain up to date.
- Prepare supplier payment runs.
- Process BACS payments and obtain approval in accordance with company procedures.
- Ensure suppliers are paid within agreed payment terms.
Nominal Ledger
- Maintain accurate nominal ledger postings.
- Ensure expenditure is allocated to the correct cost centres and nominal codes.
- Assist with month-end reconciliations.
- Support the preparation of management accounts.
- Assist with journals where required.
- Ensure financial records remain accurate and up to date.
Sage Accounting
- Daily use of Sage accounting software.
- Maintain accurate financial records.
- Ensure imported transactions are checked and reconciled.
- Identify and investigate any import issues.
Sales Ledger (Cover)
Although this role is primarily purchase ledger focused, you will provide cover for the sales ledger during holidays or periods of absence, including:
- Raising customer invoices.
- Allocating customer receipts.
- Credit control support.
- Chasing overdue accounts where required.
- Customer account reconciliations.
Skills & Experience
Essential
- Previous experience in a Purchase Ledger or Accounts Assistant role.
- Strong working knowledge of Sage Accounts.
- Experience preparing supplier payment runs.
- Confident reconciling supplier statements.
- Excellent organisational skills.
- High level of accuracy and attention to detail.
- Strong communication skills.
- Good knowledge of Microsoft Excel.
- Ability to prioritise workload and meet deadlines.
- Professional and confidential approach to work.
Personal Attributes
We are looking for someone who is:
- Professional and reliable.
- Self-motivated and able to work independently.
- Methodical with excellent attention to detail.
- Approachable and a good team player.
- Honest and trustworthy.
- Calm under pressure.
- Comfortable managing multiple priorities.
This role is suitable for individuals eager to expand their knowledge of accounting practices within a supportive environment, offering valuable experience across multiple financial systems while contributing to the organisation’s success.
Benefits:
- Free parking
- On-site parking
Work Location: In person
