ABOUT US
BalTraWed UK Limited (trading as Podkovan) is the exclusive UK importer and distributor of Podkovan, a premium Czech lager with deep brewing heritage. We're building Podkovan into a recognised premium beer brand across the UK, and we're at the most exciting stage of that journey - growing our customers, range and reputation fast. We're a young, entrepreneurial company where things move quickly and every person makes a real difference.
THE ROLE
We're looking for an experienced, well-organised Office Administrator to be the organisational heart of our growing business. Working closely with the Managing Director, you'll keep the office running smoothly, look after the day-to-day administration, manage our stock and order records, and help keep our accounts and paperwork in good order.
This is not an entry-level or graduate role - you'll already have solid office administration experience and know how to keep a busy office running. In return it's a hands-on, varied role with real responsibility and genuine room to grow. Accounts experience is a bonus rather than a must; if you're numerate and willing to learn, we'll train you on our systems.
WHAT YOU'LL BE DOING
Office administration (the heart of the role)
- Being the organised hub of the office and first point of contact for calls, emails, post and enquiries
- Managing diaries, scheduling, meetings, travel and appointments
- Preparing documents, letters, reports and presentations in Word, Excel and PowerPoint
- Setting up and maintaining accurate records, files and databases
- Taking minutes in meetings and following up on actions
- Ordering supplies and liaising with office, facilities and service providers
- Keeping admin processes, templates and systems tidy and up to date
- Providing day-to-day PA-style support to the Managing Director
Accounts & bookkeeping support (Xero - training provided)
- Raising, sending and chasing customer invoices
- Reconciling customer and supplier accounts in Xero
- Keeping records and spreadsheets accurate and up to date
- Supporting month-end and liaising with our external accountants
Stock & sales support
- Managing stock, inventory and order records in BREWW, our beer-industry system (full training provided), and keeping stock levels and reconciliation on track
- Coordinating deliveries and collections with our warehouse and logistics partners when needed
- Preparing quotations, helping with trade shows and the occasional event, and supporting our sales team behind the scenes (they look after day-to-day customer relationships)
WHO WE'RE LOOKING FOR
This is first and foremost an office administration role, so we need someone genuinely organised, reliable and good with both people and systems. You'll have:
- A couple of years' experience keeping a busy office or operation running - this is not a first job or graduate role
- Confident Microsoft Office skills, especially Word and Excel
- A careful, accurate and numerate approach (accounts or bookkeeping experience is a real plus, and Xero even more so - but we'll train the right person)
- Excellent organisation and the ability to juggle competing priorities calmly
- A friendly, professional manner with suppliers, colleagues and customers
- Trustworthiness and discretion - you'll work closely with senior management and handle commercially sensitive information
- A proactive, can-do attitude and a genuine willingness to take on more
- A genuine interest in beer, brewing or premium food and drink is a real plus - we're passionate about what we sell, and it helps if you are too
We'd also welcome experienced administrators, coordinators or team leaders from hospitality, retail or FMCG looking to move into a varied office role.
TECHNOLOGY & AI
We're a modern business that embraces technology. Alongside solid Word and Excel skills, it helps if you're quick to pick up new software, confident across Microsoft 365, and happy to use AI tools such as ChatGPT and Claude to work more efficiently. We'll train you on Xero and BREWW.
WHERE THIS ROLE CAN GO
We want someone who can grow with us. For the right person, this role has genuine scope to develop into an Office Manager position over time, with more responsibility and ownership. With regular performance and development reviews, and an early salary review in your first year, your progress is recognised early and often.
WHY YOU'LL ENJOY WORKING HERE
- No two days are the same - the variety keeps it genuinely interesting
- You'll work directly with the Managing Director, with real responsibility and ownership from an early stage
- Your ideas will be heard and acted on - and you'll play a genuine part in building a premium beer brand in the UK
BENEFITS
- Around 37 days' paid holiday a year - 25 days plus bank holidays, your birthday off, and our Christmas closure
- Staff discount on our beers
- Discretionary bonus potential as the business grows
- Company pension scheme
- Employee Assistance Programme from day one - confidential wellbeing, counselling and financial and legal support
- A paid volunteering day every year
- Cycle to work scheme and season ticket loan
- Company laptop and phone
- Ongoing learning and development, and the chance to help shape our systems and processes
READY TO JOIN US?
If you're an experienced, capable Office Administrator who wants real responsibility and room to grow in a friendly, fast-growing business, we'd love to hear from you. Send your CV with a short note on why the role appeals and why you'd be a good fit.
No agencies, please.
Pay: £25,500.00-£29,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
Application question(s):
- Have you read and understood the requirements of this role, and do you have hands-on office administration experience? This role requires genuine office administration experience and is not suitable for graduates or first-time job seekers — please do not apply if you do not have it. In no more than 150 words, confirm your understanding and tell us how many years of office administration experience you have.
- As part of your application, please include a short cover letter (up to 150 words) written in your own words or AI generated or a generic template. Tell us about your recent office administration experience and the systems you've used, why this particular role at Podkovan appeals to you, and how you'd approach it. We're a small, fast-growing company where this role spans office administration, accounts, stock and PA support, so we're keen to hear that you understand what it involves and what you'd bring to it. A clear, specific letter that shows you've read the role will always stand out.
Experience:
- office administration: 2 years (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
