Intamarque proudly stands as a leading British FMCG distributor, extending our reach to a growing network of over 65 countries worldwide. With our commitment to excellence, we successfully complete over 300 international shipments each month. Our extensive portfolio features some of the most recognised and trusted household brands, with a particular focus on the Health & Beauty sector.
We take pride in the strong relationships we build, both with the brands we represent and the diverse channels we sell into. We are looking for a highly organised and proactive Buying Administrator to support our busy Buying team in a fast-paced FMCG environment.
The Role
The Buying Administrator plays a vital role in supporting the Buying Team and ensuring the efficient day-to-day operation of the purchasing function. Working closely with Buyers, suppliers, sales teams, and warehouse colleagues, you will help ensure products are sourced, ordered, and delivered efficiently while maintaining accurate system information and excellent supplier relationships.
This is a fast-paced and varied role where organisation, attention to detail, and strong communication skills are essential. You will provide administrative support throughout the purchasing process, from raising purchase orders and maintaining product information to monitoring deliveries and resolving supplier queries. Your contribution will help ensure stock availability, support business growth, and enable the Buying Team to deliver exceptional service to both internal and external customers.
This is an excellent opportunity for someone looking to build a long-term career within buying and procurement in the FMCG wholesale sector, with opportunities to develop their commercial knowledge, supplier management skills, and understanding of international sourcing.
Key Responsibilities:
Buying Administration
- Provide comprehensive administrative support to the Buying team.
- Create and maintain product records within Business Central.
- Raise purchase orders accurately and in a timely manner.
- Monitor purchase orders from placement through to delivery.
- Maintain accurate supplier pricing, cost prices and promotional information.
- Process new line forms, product amendments and discontinuations.
- Create product offers to send to the Sales Team
- Create Indata Offers to market products
Supplier Management
- Act as a point of contact for suppliers regarding orders, pricing and delivery schedules.
- Resolve supplier queries promptly and professionally.
- Monitor supplier performance and communicate any issues to Buyers.
- Request and maintain product specifications, images and expiry date information.
Stock & Supply Support
- Assist with stock availability reporting.
- Monitor outstanding orders and expedite deliveries where required.
- Support Buyers in minimising stock shortages and overstock situations.
- Liaise with warehouse, logistics and supply chain teams to ensure timely deliveries.
Data & Reporting
- Produce weekly and monthly reports for Buyers.
- Maintain accurate product and supplier databases.
- Analyse sales, stock and pricing information to support buying decisions.
- Assist with forecasting and promotional planning.
Cross-Functional Support
- Work closely with Finance regarding invoice discrepancies and supplier payments.
- Liaise with Sales Support to ensure Supplier deliveries are made in accordance with Customer despatch dates.
Key Skills & Experience Essential
- Previous administration experience within a busy and fast paced environment
- Strong organisational and time management skills.
- Excellent attention to detail.
- Ability to prioritise multiple tasks in a fast-paced environment.
- Strong Microsoft Excel skills.
- Excellent communication skills, both written and verbal.
- Ability to build effective working relationships with suppliers and internal stakeholders.
Desirable
- Experience within FMCG, wholesale, retail or distribution.
- Knowledge of purchasing processes and supply chain operations.
- Experience using Business Central systems.
- Experience analysing sales and stock data.
- Confident working with ERP or stock management systems. Personal Attributes
- Highly organised and methodical.
- Positive and proactive attitude.
- Strong problem-solving skills.
- Able to work under pressure and meet tight deadlines.
- Commercially aware.
- Team player with a collaborative approach.
- Adaptable and flexible in response to changing priorities.
- Self-motivated with a willingness to learn.
What We Offer
- Excellent opportunities for career progression and professional development.
- Competitive salary, dependent on experience.
- Generous annual leave entitlement plus bank holidays.
- 37.5 hours per week, Monday to Friday, with flexible working hours between 8:00am and 5:00pm to support a healthy work-life balance.
- Early finish every Friday at 4pm.
- Company-funded Pizza Fridays.
- One day’s additional leave to celebrate your birthday following 12 months of service.
- Friendly, supportive, and collaborative working environment.
- Opportunity to join a successful and rapidly growing FMCG business.
Hours of work: 37.5 hours per week, Monday to Friday, with flexible working hours between 8:00am and 5:00pm to support a healthy work-life balance.
Salary: Competitive and negotiable depending on experience, alongside excellent opportunities for career progression within a fast-growing FMCG business.
Benefits:
- Flexitime
- Free parking
- On-site parking
Work Location: In person
