Due to the upcoming retirement of a long-standing and valued colleague, we have a fantastic opportunity for a confident, organised and hard-working individual to be part of the patent process and to provide comprehensive and proactive support to the chairman.
The role
This exciting role involves maintaining and supporting IP cases by preparing documentation for UK, European and International applications, monitoring workloads and deadlines within the process, and acting as a point of contact for enquiries. Alongside supporting the intellectual property process, you will also provide dedicated support to the Chairman.
What you'll be doing
- Providing administrative support for IP cases by maintaining formalities records, monitoring case requirements, and sourcing information from intellectual property office databases and official records systems
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Preparation of patent, design and trademark matters, and monitoring the formalities processes for filing UK, European, International (PCT) and other applications
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Recording official fees and service charges within the billing system
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Undertaking ad hoc research
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Acting as a point of contact for queries, handling calls and other enquiries.
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Managing incoming and outgoing correspondence regarding IP cases
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Monitoring IP deadlines and workloads on a daily/weekly basis, flagging or actioning items as needed
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Managing appointments and taking full ownership of the Chairmans diary, which includes looking after travel arrangements and managing visitors/meetings
- Assisting the Chairman with personal matters when they arise
Who you are
To be considered for an interview you must have:
- good IT skills such as typing and Microsoft office including Word, Excel and Outlook
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excellent time management, being able to manage multiple tasks and meet deadlines
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high attention to detail
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enthusiasm with a good work ethic
- the Gripple Spirit in everything you do
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a good sense of humour, and who can build positive relationships with colleagues, and stakeholders alike
While knowledge of patent, trademark and design cases is desirable it is not essential as training and development will be provided.
Closing date 3rd of September 2026. Bring your ambition. Well bring the opportunity.
For an informal and confidential discussion about the role, please contact Nicola St Clair ([email protected]) or Chairman [email protected].
Please make your line manager aware of your application.
Join a team where everyone belongs
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued with a sense of belonging. If there are any adjustments that would help your experience with Gripple, please let us know when you apply.
Whilst not mandatory, your completion of the applicant ethic monitoring form will help us monitor and encourage equality and diversity. The information you provide will be anonymous and kept both confidential and separate to your application.
