An exciting opportunity has arisen to join Thompson Commercials, one of the UK’s leading commercial vehicle dealership groups and a long-established Renault Trucks and Isuzu Dealers.
Due to continued growth, Thompson Commercials are looking to appoint a highly organised and proactive Executive Assistant & Payroll Coordinator to provide support across the business. This varied role combines Executive Assistant responsibilities with payroll administration and HR coordination, making it an excellent opportunity for someone who enjoys working across multiple functions in a fast-paced environment.
By joining Thompson Commercials you will be a part of the UK’s most respected commercial vehicle businesses with a strong reputation and long-standing heritage and enjoy a varied position combining Executive Assistant, Payroll and HR responsibilities.
Main Duties:
- Provide day-to-day Executive Assistant support to the senior leadership team.
- Manage diaries, coordinate meetings and organise travel arrangements where required.
- Prepare meeting agendas, presentations and take minutes when appropriate.
- Coordinate the monthly payroll process, ensuring all payroll information is accurate and submitted on time.
- Maintain payroll records, holiday information, sickness absence and employee data.
- Liaise with external payroll providers and resolve payroll queries from employees.
- Produce offer letters, contracts of employment and new starter documentation.
- Coordinate the onboarding process for new employees, ensuring all documentation is completed.
- Maintain employee personnel files and HR records in line with GDPR requirements.
- Support recruitment administration, including interview scheduling and candidate communication.
- Assist with probation reviews, contract amendments and employee lifecycle administration.
- Coordinate mandatory training records and compliance documentation.
- Support HR policies and administrative processes across the business.
- Provide general administrative support to the wider management team as required.
Requirements:
- Previous experience in an Executive Assistant, Payroll, HR Administration or Office Management role.
- Experience coordinating end-to-end payroll or working closely with an outsourced payroll provider.
- Knowledge of payroll legislation and payroll processes.
- Previous experience producing employment contracts, offer letters and onboarding documentation.
- Excellent organisational and time management skills with the ability to prioritise multiple tasks.
- High level of accuracy and attention to detail, particularly when handling confidential information.
- Strong communication skills with the confidence to work across all levels of the business.
- Proficient in Microsoft Office, particularly Excel, Word and Outlook.
- Experience using HR or payroll systems would be advantageous.
Offer:
- Competitive salary dependant on experience
- Statutory holiday entitlement
- Statutory pension scheme
- Ongoing training and development
- Opportunity to join a successful and growing business with a supportive working environment
Experience:
- coordinating end to end payroll: 3 years (preferred)
- HR, payroll, executive assistant, or office management: 3 years (preferred)
- producing contracts, offer letters onboarding documentation: 3 years (preferred)
- HR or payroll systems : 3 years (preferred)
Licence/Certification:
- driving licence (preferred)
Work Location: In person
