Executive Assistant & Company Secretarial Coordinator
Company Overview
The Rathbane Group is a second-generation, family-led business, headquartered in Newry, Northern Ireland with locations across the UK, Ireland and Poland and is the parent brand for a group of companies comprising MJM Marine, Mivan, Topglass, NTS and Rathbane Holdings. The Rathbane Group is a world-leading business delivering high end fitout and manufacturing services across a range of sectors on both marine and land-based projects. We offer a complete spectrum of services to include pre-construction, design, manufacturing, technical, resourcing and project management. We take a partnership approach and believe in building long term relationships by working with our clients and our communities.
Main Duties/Responsibilities
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Provide confidential and proactive executive support to the Group Managing Directors.
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Manage complex diaries, schedules, correspondences and priorities, anticipating requirements and resolving conflicts where possible.
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Organise meetings and events, including preparation of agendas, briefing papers, presentations and other supporting materials.
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Take accurate minutes at Board and senior management meetings, distribute minutes promptly and follow up agreed actions.
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Manage internal and external communications on behalf of the Group Managing Directors, acting as a key point of contact and prioritising matters requiring their attention.
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Coordinate travel arrangements, itineraries, accommodation and expenses.
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Draft correspondence, reports and presentations and undertake research or analysis as required.
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Build and maintain effective relationships with senior internal and external stakeholders.
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Maintain appropriate records, databases and filing systems.
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Provide administrative and operational support for the corporate governance requirements of the Group and its subsidiary companies.
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Coordinate Board and subsidiary company meetings, including agendas, Board packs, minutes and action tracking.
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Liaise with Directors and relevant stakeholders regarding Board and governance matters.
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Maintain statutory registers and corporate records and coordinate required Companies House filings.
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Maintain accurate records of Group entities and Directors and support changes to the Group corporate structure.
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Support the Group and subsidiary company Financial Controllers with company secretarial and governance matters.
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Support the Groups governance and risk management activities through the administration and coordination of Group insurance arrangements,
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Help ensure compliance with relevant corporate governance requirements and internal policies.
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Minimum 4 years relevant experience in an Executive Assistant, Legal Secretary, Paralegal or similar professional support role, ideally supporting senior executives, directors or board-level activities.
- Excellent organisational and prioritisation skills, with the ability to work independently and manage competing demands.
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Excellent written and verbal communication skills.
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Strong attention to detail and the ability to handle confidential and commercially sensitive information with discretion.
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Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
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Confident working with senior internal and external stakeholders.
Desirable
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Working knowledge of Companies House requirements and corporate governance principles.
For further information contact Paula McDermott on [email protected] or telephone 02830258450.
MJM Marine is an Equal Opportunities Employer.
