Rombourne Serviced Offices are a leading provider of high-quality serviced offices, meeting rooms and virtual office services. We are currently looking to recruit for a Part-time, 3 days per week, Experienced Receptionist/Administrator to join our small team primarily based at Trym Lodge, Serviced Office with flexibility to work at our other Bristol sites (Aztec West and Great George Street). Please note the salary is pro rata and will depend of the number of hours worked per working week.
If you have experience in a Reception/Administrator type role, are looking for part-time work, motivated, organized and professional then please do get in touch as we would love to hear from you!
The receptionist role is varied and encompasses a wide range of responsibilities and administrative duties including:
Meeting and Greeting clients and visitors to the building, supporting and assisting clients with the services we provide within the building.
Hours of work are from 8.30am - 5.00pm with an hour for lunch.
Telephone Answering and call forwarding phone calls for clients within our building
Message taking and emailing relevant information to our clients
Booking and preparing meeting rooms using the systems currently in place for managing the boardroom bookings and adding relevant charges etc to clients accounts.
Raising purchase orders and ordering supplies/catering etc.
Sorting/Distributing post on a daily basis and arranging couriers
Keeping the reception area and other communal areas tidy at all times making sure the building is always presented at it's best.
Administration Duties relevant to the position, this includes keeping up to-date records for Health and Safety, Procedures, compliancy requirements using Teams/Sharepoint for managing information.
Supporting and working closely with the management team in relation to office sales and building maintenance.
Keeping accurate client records whilst complying with GDPR.
Benefits:
· Company Pension
· Rombourne increase holiday over length of service
· Access to a range of retail and leisure discount
· Monday to Friday working
· Full training provided
· Further training opportunities available
Qualifications
- Proficient in Microsoft Office and Google Suite applications
- Excellent phone etiquette and communication abilities
- Previous administrative and clerical experience desirable
- Familiarity with Teams/Sharepoint applications
- Demonstrated organizational skills and ability to manage front desk operations
Pay: £24,500.00-£24,800.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
