Key Responsibilities
Care Home Invoicing and Sales Ledger
- Prepare and issue care home invoicing for self-funders, Local Authority and CHC-funded residents, including via Tradeshift, across our 3 Village Homes and 10 residential homes.
- Raise credit notes and process invoice adjustments accurately and promptly.
- Process resident and family refunds in line with WCS procedures.
- Respond to invoicing queries from homes and families in a clear, timely and courteous manner.
- Reconcile occupancy records against invoicing to ensure billing accuracy.
Sage Postings and Ledger Maintenance
- Post sales invoices and receipts to Sage.
- Post expenses and payroll allocations not processed through Accounts Payable, including HMRC payments.
- Post Local Authority council spot placement remittances.
Direct Debits
- Prepare Direct Debit collections and carry out pre-submission checks.
- Check Direct Debit variances against the prior month and investigate discrepancies.
Banking and Reconciliations
- Complete bank reconciliations for WCS Care and Common Lane Developments Limited.
- Process Common Lane invoice payments and complete related bank reconciliations.
Cash and Petty Cash Management
- Manage imprest and petty cash across all homes.
- Administer Equals card top-ups and complete reconciliations.
