About the Role
Olimax Industrial Parts and Engineering UK Ltd is looking for an organised, technically minded and proactive Maintenance Planning Coordinator to support the scheduling and delivery of preventive, corrective and planned maintenance activities.
The successful candidate will coordinate maintenance schedules, engineer availability, spare-parts requirements, work orders and service documentation. They will work closely with maintenance engineers, technical specialists, procurement teams, warehouse employees, suppliers and customer representatives to ensure that equipment is serviced safely, efficiently and with minimal operational disruption.
This role is suitable for a maintenance, engineering or operations professional with practical experience in planning technical work, coordinating resources and maintaining accurate service records.
Key Responsibilities
- Prepare preventive and planned maintenance schedules
- Coordinate corrective maintenance and urgent repair activities
- Create and maintain maintenance work orders
- Schedule engineers, technicians and external service providers
- Confirm labour, tools and spare-parts requirements
- Review equipment-maintenance histories and service intervals
- Prioritise work based on safety, operational impact and urgency
- Coordinate planned shutdown and equipment-access requirements
- Liaise with customers regarding maintenance dates and site access
- Confirm appointments, permits and operational restrictions
- Maintain weekly and monthly maintenance calendars
- Monitor outstanding work orders and overdue activities
- Track maintenance progress from request through completion
- Update work-order status and completion information
- Review completed job sheets and engineer reports
- Check that maintenance records are complete and accurate
- Record equipment defects and recommended follow-up actions
- Coordinate return visits and additional repair requirements
- Monitor equipment downtime and recurring technical issues
- Maintain asset registers and service-history records
- Update equipment details, serial numbers and location information
- Support the development of maintenance plans for new equipment
- Coordinate spare-parts availability before scheduled work
- Submit parts requests to procurement and warehouse teams
- Monitor open purchase orders and expected delivery dates
- Follow up on delayed or unavailable components
- Reserve parts for scheduled maintenance activities
- Maintain minimum stock recommendations for critical components
- Coordinate specialist tools, lifting equipment and access equipment
- Liaise with suppliers and equipment manufacturers
- Request technical information, quotations and service availability
- Support the coordination of warranty repairs
- Maintain records of warranties and service agreements
- Monitor contractor documentation and certification
- Help ensure that maintenance activities follow safety procedures
- Support risk-assessment and permit-to-work processes
- Maintain inspection, testing and compliance records
- Prepare maintenance-performance reports
- Track planned-maintenance completion rates
- Monitor backlog, downtime and response-time indicators
- Analyse recurring faults and maintenance trends
- Highlight risks, resource constraints and scheduling conflicts
- Support maintenance-budget and cost-tracking activities
- Check supplier invoices against completed work
- Maintain maintenance procedures, checklists and templates
- Participate in maintenance-planning and operational meetings
- Communicate schedule changes to relevant stakeholders
- Support continuous improvement of maintenance-planning processes
Qualifications and Experience
- Diploma, degree or professional qualification in Engineering, Maintenance, Operations, Logistics or a related subject
- At least two years of experience in maintenance planning, engineering coordination or technical operations
- Experience scheduling preventive or corrective maintenance activities
- Understanding of work orders and maintenance workflows
- Ability to coordinate engineers, contractors and suppliers
- Experience maintaining equipment or asset records
- Understanding of spare-parts and inventory requirements
- Ability to prioritise work according to operational risk
- Strong organisational and planning skills
- Excellent attention to detail
- Ability to manage multiple schedules and deadlines
- Strong communication and stakeholder-management skills
- Confidence communicating with technical and non-technical employees
- Ability to investigate delays and resolve scheduling conflicts
- Good numerical and administrative skills
- Experience preparing reports and maintaining documentation
- Good knowledge of Microsoft Excel, Word and Outlook
- Ability to use maintenance, asset or work-order systems
- Ability to work independently and collaboratively
- Right to work in the United Kingdom
Preferred Experience
- Experience in industrial engineering, manufacturing or equipment maintenance
- Familiarity with computerised maintenance-management systems
- Knowledge of preventive and predictive maintenance principles
- Experience using SAP, Maximo, Fiix, MaintainX or similar systems
- Familiarity with pumps, motors, furnaces or industrial machinery
- Experience coordinating field-service engineers
- Knowledge of technical spare-parts management
- Familiarity with equipment manuals and technical drawings
- Experience supporting planned shutdowns
- Understanding of health and safety requirements
- Knowledge of permit-to-work procedures
- Experience coordinating external maintenance contractors
- Familiarity with supplier and warranty-management processes
- Experience using Power BI or reporting tools
- Knowledge of root-cause analysis and continuous-improvement methods
- Experience working with engineering customers or industrial sites
Pay: £28,000.00-£40,000.00 per year
Work Location: In person
