Job Summary
We are looking for a conscientious Accounts Assistant to join our finance team and help keep supplier payments running smoothly across the Group. Reporting to the Finance Manager, you will process high volumes of supplier invoices, resolve queries, and support timely, accurate payment runs. This is a great opportunity for someone with a keen eye for detail who wants to build a career in finance within a supportive, fast-growing business.
About the Company
Helix International Group is a leading group of specialist businesses delivering market-leading risk, compliance and safety solutions across the built environment and workplace sectors.
We are committed to creating trusted, innovative solutions that help organisations meet ever-evolving regulatory and operational challenges. Through our consulting services, software platforms and technical expertise.
Our Group includes established brands:
- Ark Workplace Risk – consultancy and risk software tailored to complex-built environments.
- QUOODA – advanced risk, compliance and safety management software.
- Firetecnics Systems – independent fire safety consulting, design, installation and maintenance specialist.
- Ark Sustainability – experts in fire safety engineering, façade inspection and sustainability audits.
What You'll be Doing
- Process and code supplier invoices accurately and in a timely manner, in line with company policy and approval procedures.
- Match purchase orders, delivery notes and invoices, investigating and resolving any discrepancies with suppliers and internal stakeholders.
- Verify order details against supporting documentation to ensure accuracy before processing.
- Issue credit and debit notes as required, ensuring adjustments are properly authorised and recorded.
- Prepare and process weekly and monthly supplier payment runs, including BACS and international payments.
- Reconcile supplier statements and sales transactions/orders, responding to queries in a professional and timely manner.
- Handle customer queries relating to invoices, payments, and account discrepancies.
- Maintain accurate, up-to-date supplier records within the finance system.
- Assist with month-end close activities, including accruals and reconciliations relating to accounts payable.
- Coordinate with other departments (e.g. procurement, sales, warehouse) to resolve queries and ensure smooth transaction processing.
- Support the wider finance team with ad hoc administrative tasks and process improvement initiatives.
What We Are Looking for
- Previous experience in an accounts payable or finance administration role, ideally within a fast-paced environment.
- Strong attention to detail and accuracy when processing high volumes of invoices and data.
- Good working knowledge of Microsoft Excel and finance/accounting software (e.g. Sage, Xero or a similar ERP system).
- Excellent communication skills, with the confidence to liaise with suppliers and colleagues at all levels.
- Strong organisational skills and the ability to manage a busy workload while meeting deadlines.
- A proactive, can-do attitude and a genuine willingness to learn.
- AAT qualification (or working towards) is desirable but not essential.
What's in it for you
- A competitive, tailored package that reflects your expertise — plus meaningful benefits that support your life inside and outside of work.
- Real growth pathways, with ongoing professional development and clear opportunities to step up and progress your career.
- A comprehensive suite of benefits, including private healthcare, a 5% matched pension, 4x salary life cover, 25 days holiday (with options to purchase more), and Perkpal rewards and discounts.
- A genuinely collaborative culture, where you're backed by a supportive team committed to raising the bar in compliance, risk, and health & safety.
Why Join Us
We are passionate about talent development, offering structured career pathways, ongoing mentorship and training opportunities, and a supportive environment where your contribution makes a real impact.
Join our team and be part of a growing company that values innovation, collaboration, and high-performance teams. Apply now and contribute to our mission of providing top-notch risk and compliance solutions to organisations worldwide.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
