Overview
We are seeking a highly organised and proactive Office Manager to oversee daily administrative operations of this medium sized charitable Trust. The ideal candidate will possess strong office experience, excellent computer skills, and a keen eye for detail. The successful applicant will be responsible for managing administrative tasks, ensuring the smooth running of the office and liaising with Trustees.
Duties
- Manage all administrative functions, including filing, data entry, and correspondence.
- Maintain organised records using Microsoft Office applications, Google Workspace, and QuickBooks.
- Handle incoming calls with professional phone etiquette and direct enquiries appropriately.
- Assist Trustees in preparing reports, presentations, and other documents as required.
- Oversee office supplies inventory and place orders when necessary to ensure operational continuity.
- Support bookkeeping activities such as invoicing and expense tracking using QuickBooks and liaising with the Trust book-keeper.
- Coordinate with external vendors and service providers to facilitate office maintenance and services.
- Suggest to Trustees the implementation of organisational procedures to improve overall efficiency.
Experience
- Proven experience in an office environment or administrative role.
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive, Calendar), and QuickBooks.
- Excellent organisational skills with the ability to prioritise tasks effectively.
- Demonstrable experience in data entry and clerical duties with high accuracy.
- Good telephone manner with professional phone etiquette.
Pay: £20.00-£25.00 per hour
Benefits:
- Casual dress
- Company pension
- Free parking
- On-site parking
Experience:
- office management : 4 years (preferred)
Work Location: In person
