Location: St Aloysius College, N6 5LY
Contract: Fixed-Term for One Year in the First Instance
Start Date: 1st September 2026
Reporting to: School Business Manager
Working Pattern
Position A – Morning Receptionist
- 7:30am – 12:00pm
- Term Time Only plus 5 additional days
- Salary NJC 19 – 21: £19,657 - £20,576
Position B – Afternoon Receptionist
- 12:00pm – 4:00pm
- Term Time Only
- Salary: NJC 19 - 21: £17,021 - £17,557
Application Preference
Please specify clearly on your application form which position you are applying for:
- Position A – Morning Receptionist
- Position B – Afternoon Receptionist
Applicants may also indicate if they wish to be considered for either position.
Main purpose
The Receptionist and First Aider will be the first point of contact for visitors, staff, and students, providing a professional, efficient, and friendly front-line service. The postholder will oversee first aid provision, and administrative support including reception and reprographics. They will play a key role in supporting safeguarding and ensuring the school runs smoothly day to day.
Duties and responsibilities
Reception and Administrative Support
· Act as the first point of contact for visitors to the school, ensuring safeguarding procedures (visitor badges, sign-in, etc.) are strictly followed
· Answer incoming calls and manage the school’s general email inbox, directing enquiries appropriately
· Handle deliveries, post, and messages in a timely and confidential manner.
· Support the administration of events, parent communication, room bookings, and hospitality arrangements
· Maintain accurate and up-to-date student and staff records on the MIS (e.g. SIMS/Inventry/G4S/Parentpay/Parentmail and Fastrack/Biostore)
· Provide reprographics support including printing, copying, and collating materials for staff.
· Oversee lost property handed into Reception
· Oversee the administration/attendance of parents’ evenings and curriculum evenings.
· Oversee the flow of information coming in and out of the school which includes all letters through Parentmail
· Oversee fire registers of staff and students
· Check the agency hours for HR on Inventry, and weekly report to the HR/Finance officer
First Aid
· Act as the lead first aider for the school, providing care to students and staff as needed
· Maintain first aid logs, incident reports, and medical plans for students with ongoing needs
· Line manage the school nurse
· Oversee the vaccination events of students, via the vaccination website
· Monitor and replenish first aid supplies across the site
· Liaise with parents/carers regarding student illness or injury, and support with safe management of medications on site
· Make referrals to the school nursing team where necessary
· Coordinate the response to medical emergencies and liaise with emergency services where required
· Ensure staff are informed of medical alerts and allergy plans for students
· Engage in first aid training for students with complex medical needs
Resource management
· Order, monitor and manage stock, ensuring best value following the school’s purchasing processes
· Provide advice and guidance to staff, pupils and others on administration systems and events that take place in school
· Manage office expenditure with an agreed budget
· Ensure the office is kept tidy, organised and in good order at all times, making sure there are sufficient office resources available
Other relevant duties
· Uphold a professional and calm demeanor in a fast-paced environment
· Support whole-school communication and admin tasks during busy periods or staff absence
· Provide administrative support to the pastoral and safeguarding teams where required
Participate in training relevant to the role, including safeguarding, SIMS, and first aid updates
Pay: From £17,021.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
