Front Office Coordinator ( Flexible Hours )
Impact Food Group
Woking
At Impact Food Group, we’re more than just a school caterer. We’re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We’re constantly learning, evolving, and improving — every way, every day.
We one of England’s fastest-growing school food providers, serving around one million students every day across more than 1,500 schools. We are dedicated to delivering high-quality, nutritious meals that support student wellbeing and enjoyment.
Our brands include Innovate, Cucina, Chapter One (Independent Schools), Hutchison, and Dolce, reflecting our breadth of experience and reach across the school catering sector.
Guided by our values, integrity, bold, impactful, humble and community; you will help us shape a workplace and culture we can all be proud of.
What you’ll be Doing
The Front Office Coordinator is the first point of contact for all visitors, clients and callers, providing a professional, friendly and efficient front-of-house service. The role is responsible for ensuring the smooth day-to-day operation of reception while supporting the wider Business Support team with administrative, facilities and office management tasks. The post holder will play an important role in maintaining a safe, welcoming and well-organised working environment.
Key Responsibilities:
Reception & Visitor Management
- Provide a professional and welcoming reception service to all visitors, clients and contractors.
- Greet visitors, ensure they are signed in and issue visitor badges or access passes where required.
- Escort visitors to the office and notify the relevant employee of their arrival.
- When multiple visitors are expected, remain at reception and contact the relevant staff member to meet their visitor in reception on the ground floor.
- Maintain visitor records in accordance with company procedures.
Mail & Courier Services
- Sort and distribute incoming post across the business.
- Frank outgoing mail and prepare post for collection.
- Arrange for letters and correspondence received at previous office addresses to be redirected where appropriate.
Meeting Room & Office Support
- Prepare meeting rooms to ensure they are clean, fully equipped and ready for meetings.
- Assist with meeting room bookings and coordinate room availability.
- Ensure meeting facilities are stocked and maintained throughout the day.
Office Administration
- Order office stationery and general supplies.
- Purchase and replenish office refreshments and sundries, including milk, tea, coffee and other consumables.
- Maintain appropriate stock levels and liaise with suppliers where necessary.
What are we looking for?
Essential Skills & Experience
- Previous experience in a receptionist, front-of-house or office administration role.
- Excellent customer service and interpersonal skills.
- Professional and confident telephone manner.
- Strong organisational skills with the ability to prioritise multiple tasks.
- Excellent verbal and written communication skills.
- Good IT skills, including Microsoft Office applications.
What’s in It for You?
- The opportunity to build a career you can be proud of in a growing business.
- Access to a wide range of free training, qualifications, and development opportunities
- 25 days annual leave plus bank holidays
- Staff discount scheme across 850+ retailers
- Pension scheme and other great company benefits
- Monthly incentives and recognition for top performers
#Join Our Team #makeanimpact
If you’re looking for your next step and want to be part of an organisation that genuinely makes a difference, we’d love to hear from you.
IFG are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which IFG will pay for.
We are a committed equal opportunities employer - if you require any assistance for the interview process, please detail within your application. All information is kept confidential and in compliance with GDPR requirements.
