Programme Coordinator
The West of England Mayoral Combined Authority is looking for a well organised and motivated Programme Coordinator to join the Democratic Services team.
We are looking for someone who is confident and capable of working closely with colleagues at all levels in the organisation and with our Unitary Authority and regional partners to support the delivery of the regional growth strategy and our mayors priorities.
This role is key to supporting project and programme managers to understand governance arrangements and to schedule the briefings necessary to deliver timely decision making in a democratic organisation. This work will give the post holder significant insight into the plans and projects that will deliver the ambitious vision for our region.
Attention to detail and confident communication will be essential to support colleagues to plan their projects, meet deadlines and briefing requirements, and implement decisions made. You will need to be well organized, motivated by the challenges of working in a fast-paced environment and inspired by the opportunity to support regionally significant projects.
Introduction to the role and applicant profile
To provide programme support to key parts of the organisation’s decision pathway. The role is central to ensuring projects and programmes have the right engagement with the senior officers and political leaders of the region. Briefings to support project and programme development and decision making are essential for effective governance in a public body.
You will support this briefings and approvals process for projects throughout their lifecycle and at key meetings including both internal and regional meetings.
This will be diverse and busy role. You will need to be responsive to supporting the needs of the Mayor and senior leaders ensuring decisions and approvals have the appropriate visibility, sign off and audit trail.
The post-holder will have specific responsibility for scheduling and forward planning briefings and meeting agendas, working with project and programme managers to ensure decisions are made in a timely manner. In addition, providing support to key meetings of senior staff, making all necessary arrangements to ensure meetings run smoothly, ensuring papers and briefings are prepared and circulated in good time, taking minutes and following up on actions.
Coordinating and supporting the reporting requirements of organisational processes, including the organisations decision pathway and forward plan, you will provide the support that ensures the relevant governance and assurance requirements are met.
The role requires someone who has some knowledge of project management and local government project processes and well as confidence in all elements of the Office IT suite.
You will be comfortable dealing with senior managers and partners, ensuring high quality advice and support is provided to the Mayor and regional leaders.
The successful candidate will be highly organised, have strong communication skills, and be able to prioritise and handle multiple issues concurrently.
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