Full-Time Rural Professional Secretary
Office based role at the Exeter Livestock Centre
Are you an organised, proactive and personable administrator looking for a varied role within a respected rural business? We are seeking an enthusiastic Rural Professional Secretary to join our team based at the Exeter Livestock Centre.
This is an exciting opportunity to work at the heart of our Rural Professional and Farms & Land departments, supporting a team of experienced property and land professionals in a fast-paced and rewarding environment. Every day is different, offering a unique blend of secretarial, administrative and client-facing responsibilities within the rural and agricultural sector.
About the Role
As a key member of our team, you will play an important role in ensuring the smooth day-to-day running of the office. You will provide professional secretarial and administrative support to our Rural Professional and Farms & Land departments, helping to deliver an excellent service to clients while working alongside a friendly and supportive team.
The successful candidate may also have the opportunity to provide administrative support at our busy livestock market on Mondays and Fridays, gaining valuable exposure to the agricultural sector.
Key Responsibilities
Your duties will include, but are not limited to:
- Preparing and formatting letters, reports, valuations and presentations from both audio and non-audio dictation
- Providing comprehensive support to the Rural Professional and Farms & Land teams
- Managing diaries, appointments, valuations and client bookings
- Dealing professionally with telephone and email enquiries
- Arranging viewings and processing valuation requests
- Maintaining accurate filing systems, records and accounts administration
- Undertaking research on behalf of Rural Chartered Surveyors and Land Agents
- Managing office correspondence and general administration
- Ensuring compliance with company procedures and legal requirements, including GDPR and anti-money laundering regulations
- Assisting other departments, including our Auctions team, when required
- Supporting the smooth running and organisation of the office environment
About You
We are looking for someone who is:
- Friendly, professional and customer-focused
- Highly organised with excellent attention to detail
- Able to prioritise workloads and work effectively to deadlines
- Confident working independently as well as part of a team
- Proactive, adaptable and quick to learn
- Calm and efficient under pressure
- A strong communicator with excellent interpersonal skills
Essential Requirements
- Previous secretarial or administrative experience
- Fast and accurate typing speed of at least 50 words per minute
- Strong IT skills, including Microsoft Word, Excel and Publisher
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and use initiative
Desirable
- An interest in, or knowledge of, agriculture and the rural sector
- Experience working in a professional office environment
What We Offer
- A varied and interesting role where no two days are the same
- The opportunity to work within a respected and established rural business
- A supportive and professional team environment
- Exposure to a wide range of rural property, land and agricultural work
- The chance to develop your skills and build a long-term career within the rural professional sector
Please note that the successful candidate may be subject to a DBS and credit check.
Working Hours
Full Time
Monday to Friday, 8:45am to 5:30pm
Bank Holiday working may be required.
Apply Now
If you are a motivated and organised individual looking for a rewarding role within the rural sector, we would love to hear from you.
Closing Date: Monday 17th August 2026
We reserve the right to close this vacancy early should sufficient applications be received, therefore early applications are encouraged.
Benefits:
Experience:
- Secretarial: 1 year (required)
- Agricultural: 1 year (preferred)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
