No agencies please. This role is direct hire only.
JOIN OUR TEAM: BE PART OF SOMETHING DIFFERENT.
Xyfil is built upon the foundations of trust and integrity. We work together as a close-knit team to make amazing things happen. With the right blend of talent, we will continue to deliver exceptional work for our E-liquid clients.
As a young company that is rapidly growing we are always on the lookout for the right people to join our team so we can continue to grow from strength to strength, together. Thanks to being a fast-paced and challenging business in an equally fast-paced and challenging industry, your work will never be boring at Xyfil and we mean that in the best way possible.
Role Purpose
To provide effective administrative and operational support across the business, ensuring key records, registers, documentation and routine activities are maintained accurately and efficiently. The role supports Quality, Health & Safety, Facilities, Reception and the wider Operations team.
Key Responsibilities
- Maintain key Operations, Quality and Health & Safety records, registers and supporting documentation.
- Support ISO 9001, GMP, audit, non-conformance and continuous improvement activities.
- Maintain staff administration records including rotas, holidays, absences, inductions, training, lockers, uniforms and PPE.
- Support routine facilities administration, including cleaning supplies, stationery and other operational purchasing requirements.
- Provide reception cover, including answering calls, welcoming visitors, handling post and maintaining meeting/reception areas.
- Raise purchase orders and assist with general procurement and supplier administration.
- Maintain staff information boards, notices and operational communications.
- Support routine reporting, data collation, spreadsheet work and basic analysis.
- Assist with job sheets, reconciliations and other routine operational documentation.
- Provide general administrative support to the Operations Director, Operations Manager and wider Operations team.
- Assist with projects, process documentation, procedure mapping and other operational improvement activities as required.
Skills & Experience
- Strong organisational and administrative skills.
- Good attention to detail and record keeping.
- Confident using Microsoft Office, particularly Excel, Word and Outlook.
- Able to manage multiple routine and ad-hoc priorities.
- Good written and verbal communication skills.
- Comfortable working with different departments and levels of the business.
- Proactive, reliable and able to work with minimal supervision.
General
The responsibilities above provide an overview of the role and are not exhaustive. The postholder may be required to undertake other reasonable duties to support the effective operation of the business.
Pay: £25,000.00-£28,000.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
