Shipping Coordinator Role & Responsibilities
UK Creative Services seeks a International Shipping Coordinator to join our Logistics and Operation Team. Reporting to the Shipping Manager, you will contribute to delivering our exciting vision to set a new benchmark in duty free retailing.
Our award-winning stores are located in the opened state of the art L.F. Wade airport on the island of Bermuda.
This will be an excellent opportunity for you if the prospect of joining an entrepreneurial owner led business with a real sense of purpose excites you. We are a small team with where the contribution of each member of the team counts and is equally valued.
The role is London based working in the office daily
Role Overview
This is a new role created to respond to the growth we are experiencing since our stores opened in December 2020.
The Shipping Coordinator will work closely with the (London based) Shipping manager; Merchandising team taking ownership of the end to end process of shipping our diverse range of private label and branded ranges from multiple jurisdictions with optimum efficiency.
Job responsibilities
- Managing shipments by sea, air, road, and courier from global locations to Bermuda, the UK, Europe to the UK, Europe to Europe, and the Far East to Bermuda/UK
- Coordinating with the shipping team to provide administrative support for all shipments/documents.
- Communicating with suppliers or factories to ensure all required documentation in place, such as factory invoices, packing lists, pallet/carton details, item descriptions, bulk packaging information, and relevant certificates
- Verifying the carton size, weight, and shipping marks before the supplier or factory hands over the order
- Comparing delivery or pickup quotes from multiple forwarders and summarizing the most cost-effective options
- Keeping the updated on shipping plan
- Collaborating with suppliers or factories to arrange pickups or deliveries to the forwarder’s warehouse.
- Updating the product cost summary.
- Preparing shipping invoices and packing lists.
- Maintaining daily updates of the shipment delivery summary.
- Entering delivery quantities into the retail system.
- Overseeing the management of the shipment delivery summary.
Personal skills
- Experience in managing multiple shipments via sea, air, road, and courier services is essential.
- In-depth understanding of delivery processes and the required documentation.
- Proficiency in Microsoft Excel, including the use of VLOOKUP or XLOOKUP functions and basic formulas for costing.
- Strong attention to detail and numerical accuracy.
- Self-motivated, capable of working independently while also being a strong team player.
- Flexible and willing to take on evolving responsibilities, with a proactive attitude toward learning. Capable of critical thinking and problem-solving.
- Excellent communication skills to liaise effectively between the team, suppliers, factories, and forwarders across the London, New York, and Bermuda with the goal of achieving a ‘one team’ approach
- Ability to maintain confidentiality and prioritize tasks efficiently.
- Ideal candidates should have at least 1 year of logistics experience.
- A good understanding of the geography of the UK, Europe, and the Far East is preferred.
- Confident
Job Type: Full-time
Ability to commute/relocate:
London NW11 6YA: reliably commute or plan to relocate before starting work (required)
Experience: International Shipping: 2 years (preferred)
Job Type: Full-time
Pay: £35,000.00-£40,000.00 per year
Ability to commute/relocate:
- London NW11 6YA: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Our preference is for all team members to work from the office on a full time basis rather than under a hybrid working arrangement. Would you be comfortable and able to work from the office Monday to Friday?
Experience:
- International Shipping logistic working : 2 years (required)
Work Location: In person
