Receptionist (inc. On Call) - Ashlawn School
To provide a warm, professional and efficient front-line service to students, staff and visitors, while delivering effective administrative support across Reception and Student Services, upholding the highest standards of safeguarding and ensuring a positive experience for all.
How to Apply:
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Main Role and Responsibilities:
Reception:
- Providing a 5* welcome
- Ensure reception area is welcoming and tidy
- Operating switchboard
- Receive visitors and deliveries/goods, dealing with associated administration (security badges, signing delivery notes)
- Deal with routine enquiries, providing general information about the school and its activities – in person, by phone and email
- Book meeting rooms as required
- Update SCR for all Agency and Contractors on site
- Notifying relevant staff of safeguarding callouts
- Take minutes of meetings as required
- Lock all filing cabinets and ensure safe storage of keys
- All general duties as required to the level of the post, which may be required by the line manager
- Assist in the absence of colleagues
- Be aware of and comply with the safeguarding policy, code of conduct, regulations and policies of the school and its commitment to equal opportunities
Office/On Call Duties:
- Handle incoming mail, ensuring appropriate distribution
- Handle outgoing mail, franking and posting, maintaining records of postage
- Ensure supply of and maintain stationery and office supplies
- Notification of absences to appropriate department
- Undertake word processing, generating standard letters
- Be a first point of contact for students requiring help/support and referring them to other appropriate staff in school as required
- Update systems, maintain records/files/databases, inputting and retrieving information
- Administer sign out slips to students
- Contact parents via Edulink and phone as required
- Monitor & manage call outs on Edulink as required
- Communicate with call out staff & relay accurate information
- Track CCTV when required
- Provide administrative support as required
- Ensure the office is tidy and presentable & complying with data protection law
Please note that all business support roles work to a matrix of business needs; therefore, the specific duties associated with this post are subject to change in accordance with business needs under the direction of the Executive Office Manager.
Job Specifics:
Start Date: ASAP
Location: Ashlawn School
Salary: NJC05 to NJC06
£25,583.00 - £25,989.00 FTE
£21,784.15 - £22,229.43 Actual
Job Role: Receptionist (inc. On Call)
Shift: Monday - Friday (37 hours)
Term Time + 5 days
Contract: Permanent
Interviews: TBC
Safeguarding:
The Transforming Lives Educational Trust is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer. The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.
Job Types: Full-time, Permanent
Pay: £21,784.15-£22,229.43 per year
Benefits:
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay
Work Location: In person
