MinaLima | Sourcing Manager | London
About MinaLima:
Welcome to MinaLima! Founded in 2009 by Miraphora Mina and Eduardo Lima, the graphic designers who imagined and created the graphic universe of the Harry Potter™ film series for Warner Bros. Their partnership has flourished through all the subsequent films with their prop designs inspiring a range of merchandise products and art prints. This has enabled our Retail arm “The Art Printorium” to continue to expand and we are now a very successful small business with robust international growth plans to scale our business X10 in the next 5 years.
Who we are:
We believe in making a difference through our craft; amazing our fans, clients and our people through positive experiences and the passion with which we deliver our work. We live by a set of values and behaviours which act as a compass for our people. Care, Curiosity and Consistency are at the centre of all we do.
At MinaLima:
● We Care: Bring in a bit of “community” and touch on “Craft” like attention to detail.
● We are Curious: We bring in “courage” to go beyond our comfort zone.
● We are Consistent: We show up with the same commitment every day: rigorous in craft, generous in our listening, and calm in our responses. It’s not about perfection; it’s about being dependably reliable.
Role Summary:
Are you looking for a sourcing role where you can make a real impact in a fast‑growing creative retail business?
As a commercially driven sourcing specialist, you will help shape our product ranges by building a strong global supplier base and securing high‑quality products at the right cost. You’ll bring insight, negotiation strength and operational discipline to ensure our collections are delivered on time, on budget and to the standards our brand is known for.
Reporting into the Head of Merchandising and Trading, you will play a key part in supporting our growth across multiple categories, balancing commercial objectives with responsible sourcing practices. This is an exciting opportunity for someone who thrives in a dynamic environment and wants to contribute to an internationally expanding business with ambitious plans for the future.
The Sourcing Manager is responsible for managing and developing a global supplier base to deliver high‑quality, commercially viable products across multiple categories. You will oversee the sourcing process from feasibility through to production, ensuring products meet cost, quality and compliance requirements.
Working closely with Merchandising and Product Design and Development, you will provide cost analysis, supplier insight and sourcing expertise to support range planning and product execution. You will negotiate competitive pricing, secure reliable capacity and maintain strong supplier performance.
This role also ensures responsible sourcing standards are upheld, including ethical, safety and compliance requirements. It is a hands‑on position with administrative support for order raising and documentation.
Product vision, creative direction, category development and final product approval sit with the Head of Product, while range planning and commercial delivery sit with the Head of Merchandising and Planning – together they hold overall accountability for product development. You will work closely with both to ensure sourcing decisions support their plans, while owning supplier commercial management, negotiations, contracts, production execution and operational delivery.
Key Responsibilities
Global Supplier Management
● Build and maintain strong relationships with global suppliers across multiple categories.
● Own the identification, contracting and onboarding of new factories and sourcing regions to support business growth, margin improvement and speed to market.
● Conduct regular supplier reviews to evaluate performance, capacity and alignment with brand and licensee requirements.
Costing & Negotiation
● Work with Merchandising on OTB, stock flow and pricing strategy.
● Negotiate costs, commercial and payment terms to achieve margin targets.
● Analyse product construction, materials and manufacturing processes to validate costings and identify savings opportunities whilst maintaining quality.
● Support Merchandising with accurate cost forecasts and lead-time insights in seasonal range planning.
Product Development Support
● Work closely with Product Design and Development to source materials, components and finished goods that meet design intent and quality standards.
● Manage sampling timelines, ensuring prototypes, pre‑production samples and approvals are delivered on schedule.
● Provide early feasibility assessments on new product concepts, including MOQs, tooling and production constraints.
● Translate global product trends into commercial product strategies for key markets.
● Partner with Design to ensure products are trend-relevant and commercially viable.
Compliance, Quality & Ethical Standards
● Collaborate with 3rd party compliance partners to ensure all products meet relevant compliance requirements (safety, chemical, labelling, regional regulations).
● Conduct or support ethical, social and safety audits.
● Partner with Quality teams to resolve issues, implement corrective action plans, and maintain continuous improvement.
Operational Excellence
● Oversee purchase order accuracy, critical path tracking and on‑time delivery performance (with administrative support).
● Maintain up‑to‑date supplier documentation, contracts and compliance records.
● Support risk mitigation strategies including dual sourcing, capacity planning and monitoring geopolitical factors.
Travel
● Travel internationally to visit factories, trade shows, conduct audits and strengthen supplier partnerships.
Skills and Experience Required:
Essential
● Proficient experience in sourcing, buying or supply chain within retail, consumer goods, or manufacturing at a senior level.
● Experience managing multiple product categories (e.g. home, stationery, print, toys, apparel, accessories or similar).
● Strong understanding of product construction and manufacturing processes.
● Working knowledge of product compliance and ethical sourcing standards (not expert level but confident in fundamentals).
● Proven negotiation skills with a track record of achieving cost and margin improvements.
● Experience conducting or supporting factory audits.
● Excellent communication and relationship‑building skills across cultures and time zones.
● Highly organised, detail‑driven and comfortable managing multiple projects in a fast‑paced environment.
Desirable
● Exposure to sustainability initiatives or responsible sourcing programs.
● Mandarin or another second language is beneficial but not required.
The details:
● Permanent role
● 40 hours per week, full time
● Working within our Soho, London office
● You must have the Right to Work in the UK
● Salary dependent on experience
Benefits include:
● 25 days holiday + public holidays
● Additional day off for your birthday
● Company bonus scheme
● Work from home policy
● Comprehensive employee assistance programme
● Staff discount in House of MinaLima
Pay: £50,000.00-£65,000.00 per year
Benefits:
- Company events
- Company pension
- Employee discount
- Referral programme
Ability to commute/relocate:
- London W1F 8WQ: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- Available in 4 to 8 weeks?
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in London W1F 8WQ
