Job Summary
We are seeking a highly organised and detail-oriented office assistant to join the Uncharted Whisky team. The successful candidate will play a key role in ensuring the smooth operation by carrying out the day to day operations of a the office of small whisky business. This position requires a super organised nature, strong computer skills, excellent phone etiquette, communication skills and the ability to manage multiple tasks efficiently.
This is a flexible part time job with hours variable depending on seasonality and workload. You will be able to adapt your hours to suit you provided that all tasks are completed in a timely way and to high degree of quality.
Responsibilities
- Provide administrative support to various sectors of the business.
- Manage incoming emails, messages, and calls and respond to inquiries with friendly professionalism.
- Maintain accurate records, due diligence procedures, and perform data entry tasks
- Organise and liaise with third parties and contractors
- Handle clerical duties including filing, invoicing, managing correspondence.
- Support financial operations by using Xero for invoicing and bookkeeping tasks
- Organise meetings, schedule appointments, and manage calendars for team members
- Support event organisation
- Managing sample distribution and postage including packing boxes and dropping at the local post office.
- Assist with social media and customer enquiries.
- You will be a office keyholder.
Qualifications
- Previous experience of Canva and other design software is beneficial.
- Proficient in Microsoft Office Suite (Excel, Outlook, Teams) and other online tools such as Zoom.
- Strong typing skills with attention to detail for data entry tasks
- Excellent organisational skills with the ability to prioritise workload effectively
- Demonstrated phone etiquette and interpersonal skills for effective communication
- Familiarity with Xero is advantageous but not mandatory
- Familiarity with Instagram and/or Facebook.
- Previous clerical experience is desirable
If you are a proactive and organised individual we would love to hear from you.
Our Commitment to You:
We are a small team in a family business and get along really well as a team. This is a nice company to work in. The business is growing strongly and there are many opportunities for career progression. We will invest in your training and help you achieve your goals.
We make annual staff trips together alongside the standard benefits of pension contributions and leave.
Job Types: Part-time, Temp to perm
Pay: £13.50-£15.50 per hour
Benefits:
- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- Sick pay
Application question(s):
- Do you live within a commutable distance to Balfron, Glasgow G630PX?
Language:
Work Location: In person
