About the Role:
Glasgow is known for its welcoming atmosphere, vibrant cultural scene and thriving events industry. At Coti Catering and Hospitality Services Ltd, we bring that same energy to every event we support. From corporate functions and private celebrations to catered conferences and hospitality experiences, we focus on creating memorable occasions through careful planning, reliable service and attention to detail.
We are looking for a Hospitality Events Coordinator to support the planning and delivery of events across Glasgow. You will coordinate suppliers, schedules, catering requirements and venue arrangements while ensuring clients receive a professional and well organised service.
This is a practical mid level role for someone who enjoys working with people, managing several priorities and helping events run smoothly from initial enquiry through to completion.
Why Work With Us?
The Environment:
Our office is located in central Glasgow, with convenient access to major venues, hotels, transport links and business districts. You will work in a collaborative hospitality environment where no two events are exactly the same.
Varied Events:
You will support a diverse range of corporate functions, private events, conferences, dining experiences and catered occasions.
Team Collaboration:
You will work closely with catering teams, venue contacts, suppliers and clients to ensure each event is delivered according to plan.
Career Development:
We provide opportunities to strengthen your skills in event planning, client coordination, supplier management and hospitality operations.
Key Responsibilities:
- Coordinate the planning and delivery of corporate events, private functions, conferences and catered hospitality services.
- Communicate with clients to confirm event requirements and provide regular updates throughout the planning process.
- Liaise with caterers, equipment providers, venue teams, decorators and other external suppliers.
- Prepare event timelines, booking schedules, setup plans and service arrangements.
- Coordinate menus, dietary requirements, guest numbers, service times and catering equipment needs.
- Assist with venue selection, site visits, room layouts, access arrangements and event setup requirements.
- Maintain accurate booking records, event briefs, supplier details, invoices and client correspondence.
- Attend selected events to assist with setup, guest coordination, supplier arrivals and service delivery.
- Resolve scheduling changes, supplier delays and client requests in a professional manner.
- Collect post event feedback and identify opportunities for continuous improvement.
What We Are Looking For:
Experience:
- At least 2 years of experience in hospitality, events, catering, venue coordination or customer service.
Event Knowledge:
- Practical understanding of event planning, catering operations, supplier coordination and guest service.
Organisation:
- Excellent time management skills with the ability to manage multiple events and deadlines simultaneously.
Communication:
- Strong verbal and written communication skills with clients, suppliers and colleagues.
Attention to Detail:
- Ability to manage event logistics, guest requirements and operational details accurately.
Problem Solving:
- Calm and proactive approach when responding to last minute changes or operational challenges.
Technology:
- Proficient in Microsoft Office and comfortable using booking, scheduling or customer management systems.
Availability:
- Flexibility to support occasional evening or weekend events when required.
Pay: £2,312.00-£3,000.00 per month
Work Location: In person
