Bid Administrator

Job details

Co-ordinate, distribute and manage tender communications through the bid mailboxes.
Support the bid team when required on bids, including setting up projects and providing support with client interface and communication via the bid mailboxes.
Management of the Bid Tracker reporting with the Director of Bids & Marketing.
Monitor, co-ordinate information and maintain bid portals.
Support the supplier administrator with supplier forms when needed.
Liaison with colleagues at all levels to ensure information and data is accurate.
Support the Bid Co-ordinator with the Bid Library when needed in conjunction with the bid team.
Ensure best practice and adherence to existing procedures, governance and processes.
Working closely with the Bid Co-ordinator to develop and maintain the knowledge library.
Supporting update of the bid library content when required.
Assisting the Bid Co-ordinator in updating bid CVs for the library where required.
Ensuring the Standard Company Information is up to date.
Ensure timely and accurate communication with all external bodies.
Ensure timely and accurate communication within the company of information relating to bid proposals.
Promptly report to and liaise with the GBM.
Support other members of the Bid Team and promote a positive team working environment.
Any other ad-hoc duties to support The Director for Bids & Marketing & the bid team as required.

Minimum of 2-3 years administration experience or a graduate in an appropriate discipline
Experience in a bid management environment is preferred but not essential
Excellent English both written and spoken
Experience within construction / consultancy is preferable
Knowledge and understanding of the Public Sector bidding would be advantageous
Excellent knowledge of Microsoft Office (Word; Excel; PowerPoint)
Excellent written and numerical skills
Experience of Adobe Creative Suite (InDesign, Photoshop, Acrobat, etc.) would be preferred but is not essential. Training can be given.
You will ideally have some experience in working within bids or proposals within the construction consultancy industry.
Strong attention to detail and recall skills.

Frankham offer excellent benefits and initiatives, including: