Application pack and further details available from www.freshwaterhabitats.org.uk/about/jobs
Role
The role requires an enthusiastic and multi-skilled Administrator who will identify and deliver a wide range of activities. This is an exciting role with activities spread across a broad range of areas and on a number of different projects.
Key Responsibilities / Activities
Administrative Support
· Provide day-to-day administrative support to managers and project teams.
· Maintain accurate electronic filing systems and project records.
· Prepare, format and distribute documents, reports, presentations and meeting papers.
· Coordinate meetings, workshops and events, including venue bookings, invitations and logistics.
· Support the maintenance of organisational databases and contact records.
· Support the Programme’s internal reporting requirements.
Manager and Team Support
· Assist with diary management and meeting scheduling for managers.
· Monitor designated email inboxes, identifying priority actions, responding to routine enquiries where appropriate, and ensuring correspondence is directed to the appropriate member of staff.
· Track actions arising from meetings and support managers in following up outstanding tasks.
· Support the coordination of internal communications and information sharing.
Project Administration
· Assist project managers with maintaining project documentation, records and reporting information.
· Support the administration of grants, contracts, invoices and procurement processes.
· Help collate information required for project reporting and funding returns.
· Maintain stakeholder, partner and landowner contact information where required.
Organisational Support
· Support the smooth running of organisational systems and processes for the Programme.
· Ensure records are maintained in accordance with organisational policies and data protection requirements.
· Undertake other duties consistent with the role and objectives of the Trust.
General
· Ensure that you understand the Freshwater Habitats Trust strategy for freshwater biodiversity conservation and that you represent the views of the organisation in your work.
· Seek to improve your knowledge and understanding of best practice and evidence on relevant conservation issues, with a focus on freshwaters and associated habitats.
· Be responsible for your own health and safety at work.
· Contribute positively at meetings and to the maintenance of a constructive working environment.
Person specifications
Knowledge and experience
· At least 1 years’ experience of project administration
· Prioritising multiple tasks and deadlines
· Strong attention to detail and accuracy
· Efficient workload planning and multitasking
· Proven ability to communicate effectively and persuasively.
· Computer literate: Word, Excel, database use and management, and website and social media management tools.
· Full current driving licence.
Personal qualities
· Ability to manage workload and meet internal deadlines through effective forward planning.
· Team orientated and comfortable working with a wide range of partners.
· Good verbal and written communication skills.
· Good interpersonal skills - approachable, professional and courteous.
· Attention to detail and able to deliver on time.
· Ability to work independently under your own initiative, and as part of a team.
Pay: £26,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Flexitime
- Sick pay
Work Location: In person
